Time Equities Inc. · 3 hours ago
Administrative Assistant Residential MGMT Dept.
New York, NY, US
Full-time
Onsite
Mid Level
$60K/yr - $65K/yr
3+ years expTime Equities, Inc. is a diversified investment, development, asset, and property management company seeking a self-motivated administrative assistant for their Residential Management Department. The role involves providing direct administrative support, maintaining filing systems, managing calendars, and coordinating tenant service requests.
Commercial Real EstateProperty ManagementReal EstateReal Estate Investment
Responsibilities
Provide direct administrative assistance to the Director of Residential Management and Senior Property Managers
Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records
Manage calendars, coordinate meetings, and prepare supporting materials
Draft, edit, and distribute correspondence, memos, notices, reports, etc
Serve as the first point of contact for maintenance and building service requests from tenants and owners
Log, track, and follow up on all service order requests to their completion
Coordinate scheduling of inspections, contractor visits, and general maintenance work with tenants and building staff
Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses
Assist in coordinating compliance documentation for Local Laws (LL87, LL97, LL55, LL31, LL152, etc.)
Coordinate Move Ins/Outs with tenants, including distribution and updating of welcome packages
Qualification
Required
Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, etc.)
Knowledge of MRI Software is a plus
Strong attention to detail, organization, and time management
Ability to manage confidential information with professionalism and discretion
Minimum three (3) years of administrative experience, preferably in property management, facilities, and construction
Benefits
Broad competitive compensation and benefits package including Medical, Dental, Vision, Life, and Disability insurance.
401(k) Retirement Plan with company-matched contributions
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages.
Up to $3,500/year in tuition reimbursement for relevant continuing education.
Tax-free benefits for mass transit or parking expenses
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more.
Opportunity to enroll in an internal mentorship program.
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass
Paid time off, including vacation, sick, and personal days.
Company
Time Equities Inc.
Founded in 1966, Time Equities, Inc.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$35MKey Investors
M&T Bank
2022-11-23Debt Financing· $35M
Leadership Team
Elisa Salazar
Executive Assistant To CEO
Harry Kantor
Strategic Partner
Recent News
2025-09-03
The Real Deal
2025-08-14
Company data provided by crunchbase