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Apple Roofing · 2 hours ago

Administrative Assistant (Accounting Support)

Fort Myers, FL

Full-time

Onsite

Entry Level

$41K/yr - $52K/yr

1+ years exp

Apple Roofing is dedicated to building a sweeter experience for their teammates, customers, and partners. They are seeking a high-energy, detail-oriented Administrative Assistant to support both administrative and financial functions, including basic accounting tasks.

Building MaterialConstructionMarketingSales

Responsibilities

Accurately and efficiently input company leads into our database

Verify incoming lead data/emails for accuracy and completeness

Answer and direct incoming phone calls to appropriate personnel or departments

Greet visitors in a professional and friendly manner

Provide general administrative support, such as filing, copying, and data entry

Maintain the reception area to ensure it is clean, organized, and welcoming

Monitor and manage office supplies and reorder as necessary

Collaborate with internal departments to ensure data and records accuracy

Assist with accounts payable and receivable processes

Support accounting functions, including familiarity with AIA billing and basic bookkeeping

Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required)

Identify areas for process improvement and make efficiency recommendations

Prioritize and manage multiple tasks and deadlines effectively

Perform other duties as assigned

Qualification

Accounting/bookkeepingAIA billingMicrosoft OfficeQuickBooksPhone handlingBilingual (English/Spanish)Organizational skillsCommunication skillsInterpersonal skillsActive listening