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Health First · 5 hours ago

Department Office Assistant

Melbourne, FL

Full-time

Onsite

Entry Level

1+ years exp

Health First is committed to diversity and inclusion, striving to create a collaborative work environment. The Department Office Assistant will provide administrative support to the manager and staff, ensuring the department operates efficiently while delivering excellent customer service to both internal and external customers.

Health CareHealth InsuranceHome Health CareHospitalMedical DeviceWellness

Responsibilities

Perform a variety of administrative duties, including applicable office equipment

Follow department processes and procedures for efficient operation and compliance for department

Prepare internal and external correspondence, including delivery method for timely receipt or distribution

Prepare and complete data input, maintaining logs, spreadsheets, reports and other documents

Maintain confidentiality using Health First policies and guidelines

Maintain supply inventory lists; notifying Manager when supplies need to be ordered; verify receipt of supplies and store appropriately

May coordinate with others (internal and external) to assist Manager for accomplishing projects and activities

Assists others with administrative duties, including for being back up when needed

May assist with creating and maintaining files, completing reports, paperwork, logs, as needed

Assist with maintaining a clean work area

Support commitment to continuous quality Improvement and organizational operational effectiveness by identifying way to eliminate low value tasks and procedures

Maintains Policy and Procedure and Safety Manuals

Order and maintain adequate office supplies. May maintain documentation of service on equipment and reports all malfunctions of equipment to the appropriate individual

Assist in other areas of the department and facility

Participate in activities as a Health First representative when needed

Remain flexible and adaptable to changes in workflow, processes, etc

Accept additional responsibilities to assist with workload or to facilitate departmental goals/initiatives (i.e., voluntarily works additional hours, assists management with necessary workflow and/process changes, data collection endeavors, etc.)

Plan, organize and perform daily work in a productive manner

Perform other duties as requested by leader and personnel

Provide general office and reception duties. Greets and assists customers in a timely and courteous manner with a willing and helpful attitude. Answer telephones promptly, courteously and with discretion; respond to phone messages with same approach

Set up appointments or meetings as needed, understanding purpose and need

Assist in setting and preparing for department/staff meetings, including set up, notifying, distributing materials needed and follow up

Maintain department or area calendar of events, postings on department board, and distribution of department information

Provide support for designated special events as dictated by department

Follow Health First's and department policies and procedures

Work well with others