Neurobehavioral Institute ยท 4 hours ago
Technical Executive Assistant and Project Manager
Pompano Beach, FL
Full-time
Onsite
Mid LevelNBI Neurobehavioral Institute specializes in treating psychological conditions and is seeking a Technical Executive Assistant and Project Manager. This role involves optimizing digital workflows and leveraging technology to improve operational performance while providing high-level executive support.
AssociationEducationHealth Care
Responsibilities
Strong skills in Executive Administrative Assistance, Administrative Assistance, and delivering high-level Executive Support
Schedule Management: Review and plan the weekly schedule in advance. Manage the Director's calendar and scheduling systems, ensuring they are up to date
Communication Management: Handle incoming and outgoing communication, including screening and prioritizing phone calls, emails, and other correspondence
Document Preparation: Draft and prepare professional business documents, reports, and presentations
Meeting Coordination: Schedule meetings and appointments. Proactively anticipate and prepare for upcoming appointments by organizing documents, notes, and meeting agendas. Take minutes during meetings and distribute them to relevant parties
Document Organization: Manage and organize important documents and emails, ensuring easy accessibility and data integrity
Liaison Role: Serve as a liaison between the Director and staff members and clients. Build and maintain positive relationships, handling inquiries or issues professionally and promptly
Travel Arrangements: Arrange domestic and international travel plans and accommodation, including itineraries and special requirements
Event Planning: Plan and coordinate conferences and events, including preparing agendas, materials, logistics, and presentations
Project Support: Provide support on special projects or initiatives, collaborating with cross-functional teams to ensure project milestones are met. Conduct research, gather data, and prepare reports or presentations as needed
General Administrative Support: Perform various administrative duties as assigned to support the clinic's efficient operation
Technology: Identify opportunities to leverage AI and automation to streamline workflows and improve team productivity
Implement and manage technology tools, integrations, and digital system workflows
Support data-driven decision making through dashboards, reporting tools, and AI-assisted analysis
Evaluate emerging software and AI platforms and recommend practical adoption strategies
Train team members on new tools, systems, and AI-powered capabilities
Qualification
Required
Strong skills in Executive Administrative Assistance, Administrative Assistance, and delivering high-level Executive Support
Schedule Management: Review and plan the weekly schedule in advance. Manage the Director's calendar and scheduling systems, ensuring they are up to date
Communication Management: Handle incoming and outgoing communication, including screening and prioritizing phone calls, emails, and other correspondence
Document Preparation: Draft and prepare professional business documents, reports, and presentations
Meeting Coordination: Schedule meetings and appointments. Proactively anticipate and prepare for upcoming appointments by organizing documents, notes, and meeting agendas. Take minutes during meetings and distribute them to relevant parties
Document Organization: Manage and organize important documents and emails, ensuring easy accessibility and data integrity
Liaison Role: Serve as a liaison between the Director and staff members and clients. Build and maintain positive relationships, handling inquiries or issues professionally and promptly
Travel Arrangements: Arrange domestic and international travel plans and accommodation, including itineraries and special requirements
Event Planning: Plan and coordinate conferences and events, including preparing agendas, materials, logistics, and presentations
Project Support: Provide support on special projects or initiatives, collaborating with cross-functional teams to ensure project milestones are met. Conduct research, gather data, and prepare reports or presentations as needed
General Administrative Support: Perform various administrative duties as assigned to support the clinic's efficient operation
Technology: Identify opportunities to leverage AI and automation to streamline workflows and improve team productivity
Implement and manage technology tools, integrations, and digital system workflows
Support data-driven decision making through dashboards, reporting tools, and AI-assisted analysis
Evaluate emerging software and AI platforms and recommend practical adoption strategies
Train team members on new tools, systems, and AI-powered capabilities
Preferred
Bachelor's degree in Business Administration, Communications, or a related field is preferred
Previous experience in project management or supporting senior executives is highly desirable
CRM knowledge is preferred
Company
Neurobehavioral Institute
NeuroBehavioral Institute specializes in anxiety treatment and programs.
Founded in 2001
11-50 employees
Funding
Current Stage
Early StageLeadership Team
E. Katia Moritz, Ph.D., ABPP
Co-Founder
Company data provided by crunchbase