Minnesota Department of Administration ยท 6 hours ago
Admin Fee Support - Office and Administrative Specialist Intermediate
St Paul, MN
Full-time
Hybrid
Mid Level
$20.76/hr - $27.53/hrThe Minnesota Department of Administration is seeking an Administrative Fee Support assistant to provide clerical, data, and customer support within the MMCAP. The role involves processing administrative fees, maintaining database accuracy, and assisting in large projects while also conducting research on pharmaceutical and medical supply practices.
Government Administration
Responsibilities
Assisting in data processing of MMCAP administrative fees by applying accounting knowledge, principles, and practices
Assisting in the clerical aspects of maintaining database accuracy by reviewing reports and making corrections
Assisting in large MMCAP projects by providing clerical and customer service assistance
Completing research assignments about various aspects of the pharmaceutical and medical supply GPO and practices within the industry as directed by the supervisor
Qualification
Required
Knowledge of basic accounting principles, procedures, and practices sufficient to reconcile accounts payable, accounts receivable, purchase orders, run reports, and estimate needs based on account data
Math skills sufficient to calculate, review, and reconcile financial data and accounts
Effective communication skills to explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given
Knowledge of documents, records, and database management tools sufficient to store, categorize, and retrieve files
Skill in data entry sufficient to read source documents and enter data accurately in specific databases or tracking systems
Word processing skills sufficient to use software applications to create, format, and edit documents
Customer service skills sufficient to interpret and explain program information to customers, clients, and team members, such as policies, procedures, requirements, application details, and payment methods
Preferred
Experience with a group purchasing organization (GPO), healthcare, or pharmaceutical industry
Experience in public sector accounting processes and controls
Knowledge of Microsoft Office Suite applications, including word processing, spreadsheets, tables, charts, and graphs
Experience in State of Minnesota enterprise systems, such as SWIFT, SWIFT Data Warehouse, Document Direct, or other comparable systems
Ability to operate office equipment, such as scanner, copier, fax, etc
Strong attention to detail and accuracy working with numbers
Time management and multi-tasking skills to complete assignments within established timeframes and with changing priorities
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Administration
The Minnesota Department of Administration was established in 1939 by Governor Harold Stassen.
Founded in 1939
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase