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CGL Companies · 5 hours ago

Office Manager Executive Assistant

College Park, GA

Full-time

Onsite

Entry, Mid Level

2+ years exp

CGL Companies is a provider of justice facility planning, design, and program management services. The Executive Administrative Assistant / Office Manager is responsible for coordinating office functions and assisting executives, ensuring efficient office operations and maintaining positive client relations.

ConsultingLegal

Hiring Manager

Arianna Hightower

Responsibilities

Oversees all office operations including efficiency, organization, purchasing, and customer relations. May participate in marketing for the office

Directs questions and requests for information, managing and creating and monitoring complex plans and schedules as executive assistant

Manages all front office HR-related tasks, including equipment set up

Sets-up and manages conference calls and meetings, including the preparation and organization of meeting space and materials in advance. May order food for business meetings (breakfast/lunch, etc.)

Coordinates meetings, conferences, and other special events and tasks across department and/or division

Ensures all incoming packages and mail are directed to appropriate individuals

Ensures cleanliness and overall appearance of the physical office, kitchen, and grounds

Ensures office supplies and equipment and kitchen items are sufficiently stocked, coffee, utensils in drawers etc

Oversees the management, inventory process, and ordering and replenishment of office supplies

Manages the coordination and arrangement of meetings and events, some with very high-level executives both inside and outside the company

Arranges international and domestic travel, and completes expense report processing

Leads projects independently by researching, preparing, and coordinating materials

Assists with office moves and other various facilities related tasks if applicable

Updates office furniture, wall coverings, and overall professional office appearance, etc

Partners with manager to ensure that all needs of the office are being met

Drafts and distributes correspondence, maintaining files, and performing various special projects

Acts as office reception to all visitors and vendors as applicable

Demonstrates confidentiality, the administrative work for this role involves top level management contacts and exposure to highly sensitive information requiring considerable tact, diplomacy, and judgment

Understands and complies with company policies and procedures while performing the role outlined above

Attends all required training, in-service, and staff meetings

Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices

Manages budget and financial management, data management, and content analysis

Communicates and responds effectively to verbal and written inquiries on behalf of leadership and to professionally represent programs and policies in communications with community stakeholders

Qualification

Office ManagementPeople ManagementMicrosoft Office SuiteCommunication SkillsTime ManagementInterpersonal SkillsProblem SolvingAttention to DetailInitiative

Required

Bachelor's Degree in Business Administration, or equivalent work experience

Minimum two to three years of work experience managing an office for the Office Manager role

Minimum of one to two years' experience in people management

Demonstrated ability to work independently with limited direct supervision

Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information

Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally

A high degree of professionalism and a strong work ethic coupled with a sense of responsibility and integrity

Excellent teamwork and interpersonal skills

Strong time management and organizational skills with attention to detail

Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment

Ability to resolve problems independently and work with a high degree of autonomy and responsibility

Requires a detail oriented, self-starter, who takes initiative, able to prioritize, work independently with limited direction and multi-task in busy environment

Must demonstrate excellent written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals