Minnesota Management and Budget · 7 hours ago
Payroll Operations and Tax Supervisor - Finance Accounting Supervisor
St Paul, MN
Full-time
Hybrid
Mid, Senior Level
$41.98/hr - $60.24/hr
4+ years expMinnesota Management and Budget is seeking a Payroll Operations and Tax Supervisor to oversee payroll processing operations and ensure compliance with tax regulations. This role supervises payroll staff, ensuring accurate and timely payroll delivery for nearly 60,000 employees across all state agencies while leading tax administrators in reporting and audits.
Government Administration
No H1B
Responsibilities
Train, mentor, and evaluate payroll staff to build high-performing teams
Define clear performance expectations and actively coach staff through regular feedback and evaluations to support staff development and accountability
Provide guidance and support to payroll staff in resolving complex payroll issues and ensuring adherence to policies
Coordinate with HR and Finance to maintain data integrity and resolve discrepancies, aligning payroll data with workforce and budget planning
Foster a collaborative, inclusive, and accountable work environment aligned the strategic objectives of the Accounting Services Division, MMB, and the State of Minnesota
Thorough knowledge, or ability to independently obtain knowledge, about all laws, regulations, union contracts, and other factors that affect the payroll process
Manage payroll cycle execution by supervising wage calculations, tax withholdings, benefit deductions, garnishments, and adjustments to ensure accuracy and timeliness
Review and validate payroll system outputs to confirm completeness, accuracy, and compliance with state and federal regulations
Lead the review phase of all debt deduction documents submitted by courts, attorneys, sheriffs, and other collection agencies for deduction from state employees' pay
Implement and monitor internal controls to safeguard payroll accuracy and prevent errors or fraud
Identify and drive process improvements to enhance efficiency, automation, and customer service in payroll operations and tax
Consult with the payroll director in determining policies and procedures to be followed by the payroll offices and all state agencies in processing their payrolls
Work closely with Compensation and Labor Relations in the development of procedures for contract settlements
Participate in discussions/problem solving activities with Labor Relations, SEGIP or the appropriate group for cost projections in the areas of economic or non–economic bargaining proposals and determining the impact of such proposals to payroll processing
Maintain documentation and audit trails for all payroll transactions to support transparency and compliance
Communicate payroll and tax updates to leadership and employees in a clear, accessible manner
Lead reconciliation efforts by comparing payroll records with financial accounts, investigating discrepancies, and implementing corrective actions
Coordinate with HR and Finance to maintain data integrity and resolve discrepancies, aligning payroll data with workforce and budget planning
Provide information and advice to the Compensation and Labor Relations teams on changes proposed during contract negotiations and explain the ramifications to current payroll process
Qualification
Required
Four (4) years of experience with knowledge of the Statewide Integrated Financial Tools (SWIFT) and/or a similar complex accounting and procurement system, along with a thorough working knowledge of the general ledger
Demonstrated leadership experience that includes any of the following: Experience as a supervisor, team lead, lead worker, or project lead; Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI), or completion of a similar or equivalent leadership program through another organization; OR A paid or unpaid position leading a program or chairing a committee, such as an employee resource group (ERG) and the experience must include 1+ years of identifying issues, goals, and strategic actions and 100+ hours per year time commitment
Demonstrated ability to prepare and present financial data and reports in a professional, timely, and effective manner
Proficiency with payroll systems (e.g., Workday, PeopleSoft, ADP), spreadsheet software (e.g. Microsoft Excel), and database software like Oracle SQL Developer or Microsoft Access
Experience reading, interpreting, and understanding statutes, rules, regulations, GASB pronouncements, etc. to determine how they apply to the state's business practices
Ability to maintain confidentiality and handle sensitive information, including protecting PII and other non-public data
Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment
Preferred
Certified Payroll Professional (CPP) or similar certification
Experience with multi-state payroll and tax compliance
Familiarity with union contracts and collective bargaining agreements
Strong communication and leadership skills
Experience supervising staff in a unionized environment
State of MN payroll system
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Management and Budget
Minnesota Management and Budget (MMB) is a central service agency, serving the governor, the legislature, over 100 state government entities, over 50,000 state employees, and most importantly, the people of Minnesota.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase