Glenwood ยท 6 hours ago
Administrative Assistant
Sullivan Center - Birmingham, AL 35242
Full-time
Onsite
Mid Level
3+ years expGlenwood, Inc. is a multi-site agency that provides comprehensive services to children and adults with autism and other mental health needs. We are currently seeking a highly motivated, detail-oriented, and tech-savvy Administrative Program Assistant to join our Adult Services team, supporting both residential and day programs with essential administrative tasks.
Health CareNon Profit
Responsibilities
Scan and upload clinical documents into Therap (Electronic Health Record) promptly and accurately
Pull relevant data and reports from Therap to support QDDPs in completing quarterly reviews
Develop and maintain PowerPoint training materials for Person-Centered Plan (PCP) implementation
Schedule internal and external meetings, including sending invites, reminders, and calendar holds
Distribute annual documentation through DocuSign and track completion progress
Support Residential Coordinators and other staff in locating documentation within Therap
Distribute quarterly financial statements to guardians/parents, ensuring confidentiality
Collect and track required signatures on individual paperwork to ensure compliance
Assist in preparing materials for PCP goal development
Greet visitors, maintain the sign-in log, and provide assistance as needed
Complete and maintain logs for vehicles used in day programs
Manage supply inventory and ordering for Sullivan, Journey, and Community Experience programs
Run and distribute Therap reports (e.g., attendance) to designated staff
Qualification
Required
Strong administrative skills, including recordkeeping, file management, and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent organization, time management, and attention to detail
Clear, professional verbal and written communication
Proactive, resourceful, and able to work independently while also collaborating effectively in a team environment
Sound judgment, decision-making abilities, and a professional demeanor
Minimum of 3 years of administrative experience; experience in the mental health field preferred
High school diploma or equivalent is required
Preferred
Experience in the mental health field preferred
Associate's or Bachelor's degree in business, office administration, or related field is preferred
Company
Glenwood
Glenwood provides an array of comprehensive services devoted to individual rights, anchored in support & person-centered treatment.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Mary Claire Weeks
Chief Operating Officer
Company data provided by crunchbase