ECS Group of Companies ยท 2 hours ago
Senior Project Administrator
Fredericksburg, VA
Full-time
Onsite
Mid, Senior Level
4+ years expECS Group of Companies is a leader in geotechnical, construction materials, environmental and facilities consulting services. They are seeking a Senior Project Administrator to manage administrative tasks associated with projects, coordinate resources, and mentor junior staff while ensuring project schedules and budgets are maintained.
Civil Engineering
Responsibilities
Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more
Assist junior staff with resolution of issues
Strong ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
Proactively coordinate internal communications with staff members on a variety of projects
Actively mentor junior staff and support the overall development of the team
Assist with the coordination of project meetings and provide solutions to administrative and client issues as necessary
Coordinate and serve as the central point of contact for client-facing, project-related communication. Assist junior staff with resolution of issues
Assist in managing project budgets, preparing invoices, and collections efforts
Prepare change orders and invoices
Strong ability to prioritize tasks and meet project deadlines
Strong project and contract management skills. Assist junior staff with resolution of issues
Strong ability to manage project budgets
Host or attend project discussions with clients, follow up on reports to determine if there are questions
Collaborate with other managers to assist in making staffing decisions as requested
Qualification
Required
High school diploma or GED required
4 years of related experience
CAPM - Certified Associate in Project Management offered by the Project Management Institute (PMI) or another related certification required
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Strong project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
Excellent interpersonal skills
Strong leadership and decision making skills
High level understanding of prioritizing and urgency of work in the consulting industry
Preferred
Bachelor of Business or related field preferred
Company
ECS Group of Companies
ECS Group of Companies is a Chantilly, VA-based consulting engineering firm.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
James Eckert
Chief Financial Officer
Leo Titus Jr., P.E.
Chief Operating Officer
Recent News
2025-08-13
2025-03-31
Pacific Business News
2025-03-26
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