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Nino Salvaggio International Marketplace · 11 hours ago

Office Manager

Livonia, MI

Full-time

Onsite

Entry, Mid Level

1+ years exp

Nino Salvaggio International Marketplace is currently looking for an Office Manager to work in their Livonia location projected to open in Early 2026. The role involves overseeing the administration of the store's office, assisting various management levels, and ensuring compliance with HR processes and regulations.

E-CommerceFood and BeverageShopping

Responsibilities

Responsible for the overall administration of the store’s office and assisting the General Manager, Corporate Office, Director of Operations, Human Resource Director and President as directed

Process new hire paperwork, ensuring completion and accuracy of all documents and conducting in person orientation

Maintain employee personnel files, following all laws, guidelines, policies and procedures

Conduct new hire orientation for all new hires

Assist with pre-employment reference checks and reports any inconsistencies to Human Resource Manager

Oversee the driver program for the store ensuring completion of process before driver assignment

Assist in compiling EEO-1 information for the store and submitting to the Human Resource Manager on a timely basis

Assist in exit interview process

Collect, organize and distribute completed applications ensures that all applications are handled per company guidelines and applicable laws

Maintain administrative paperwork for managers, ensuring that all necessary forms and paperwork is in stock and available for management use

Assist department managers and General Manager with the interview and hiring process for applicants

Sorts mail for the store ensuring it is properly and timely distributed

Answers the store telephone, routes calls to appropriate departments, including the corporate office

Ensures that all donation requests are handled properly

Ensures that all transfer tickets are routed to the appropriate stores

Order and stock office supplies and any other supplies necessary for the office/store

Properly track all full-time employee benefits eligibility, enrollment accuracy and terminations

Properly administer the performance evaluation process for all associates within the store in a timely fashion

Maintain record of any and all medical notes, FMLA leave requests, FMLA qualifying events, unemployment claims, workers compensation claims, etc. and notify management with new instances and updates

Assist with 'the count' and safe audits as needed, informing the Accounting Manager and/or General Manager of any discrepancies or issues

Assist front end with cash handling responsibilities, including ATM maintenance, cash count, reconciliation of daily cash sheets, researching discrepancies, running register if needed, etc., adhering to cash management guidelines

Oversees management functions on the time management system

Monitor work schedules for minors adhering the State of Michigan Department of Labor guidelines and report violations to the General Manager and/or Human Resource Manager

Oversee and administer the Nino Salvaggio International Marketplace Responsible Alcohol Sales (R.A.S.) training program

Work with the Customer Service Manager to ensure that all cashiers, Customer Service Managers and any/all Support Managers (i.e. Closing Managers, Assistant General Managers, etc.) have attended and passed the R.A.S. class before they ring on the register and/or oversee store operations

Oversee and properly maintain all R.A.S. files to maintain record of program completion and compliance according to company training standards

Organize and assist with school tours

Ensure that all employee injury and customer injury reports are processed promptly and properly

Observe and ensure strict confidentiality of all Company records, personnel information, pay rates, medical information, etc. and safeguards against unauthorized access to such information at all times

Safeguard and secure all information pertaining to employment matters, unemployment claims, benefit enrollment and/or employee records and ensure that such information is not released to any party without the proper consent(s)

Assist with the Human Resource functions in the store, maintaining confidentiality and professionalism

Maintains good communications in the store and throughout the organization

Leads by example

Other duties as assigned or directed

Qualification

Human Resource AdministrationCash ManagementBenefits AdministrationRetail ExperienceManagement ExperienceCustomer ServiceMultitaskingOrganizational SkillsCommunication SkillsProblem Solving