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Fresenius Medical Care · 3 hours ago

Clinic Administrative Assistant

Spring, TX

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Fresenius Medical Care is a healthcare company focused on providing quality care for patients with kidney disease. The Clinic Administrative Assistant will perform various clerical and administrative tasks to support clinic operations and enhance patient engagement in a clinical environment.

BiotechnologyHealth CareMedical Device

Responsibilities

Answering telephone & routing calls to the appropriate person

Professionally greet all patients and guests

Maintain a professional environment at all times. Monitors the reception and waiting areas

Distributing incoming mail

Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures

Ensure all aspects of patient confidentiality are maintained at all times

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc

Prepares medical records for facsimile or mail related to travel, transplant, disability and others

Organizes travel for patients by contacting and providing requested medical records

Coordinates with transient patient paperwork

Coordinates transfer placements and confirmations along with Clinical Manager

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning

Assist with medical appointment referrals and scheduling

Assist with transportation coordination and referrals

Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART

Monthly insurance card scanning

Setting up and maintaining filing systems and basic databases as applicable

Completing forms and reports as required by the various company offices and outside vendors and agencies

Preparing purchase orders using the appropriate software application

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed

Maintaining inventory of the necessary office supplies

Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc)

Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data

Assemble, file and maintain patient medical records

Print patient schedule and pull patient charts daily

Arrange for package pickup and delivery

Assists with month-end reporting requirements

Participate in collaboration sessions such as center/team huddles and staff meetings

Attend education and training sessions as appropriate and apply key learnings

Qualification

Microsoft OfficeOffice proceduresCustomer serviceOrganizational skillsMultitaskingProfessional attitudeResourcefulnessVerbal communicationWritten communicationTime management