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Rutland Northeast Supervisory Union · 9 hours ago

Administrative Assistant to the Asst. Superintendent of Curriculum, Instruction and Assessment

Brandon, VT

Full-time

Onsite

New Grad, Entry Level

$24/hr - $26/hr

Rutland Northeast Supervisory Union is seeking an Administrative Assistant to support the Asst. Superintendent of Curriculum, Instruction, and Assessment. This role involves managing data, reporting, and professional development processes, along with grant management and administrative assistance.

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Responsibilities

Manages all systems and processes related to federal grant programs, including the consolidated federal grant state application and individual grant programs

Responsibilities include overseeing applications, budgeting, requisitions, evaluations, amendments, time studies and certifications, and quarterly and final reporting, in close collaboration with the business office

Enters and maintains grant information and budgets within required software systems, including creating initial grants and processing amendments

Collaborates with the Agency of Education (AOE) on all aspects of grant management and compliance

Works with the Assistant Superintendent of CIA on federal grant budget development, strategic planning, narrative preparation, and data entry

Coordinates with the business office to integrate approved grant budgets and amendments into district financial systems

Manages procurement processes for all grant-related purchases to ensure compliance with federal and state regulations

Develops and executes Memoranda of Understanding (MOUs) and contracts connected to grant-funded initiatives

Enter and update all required SLDS submissions to the State of Vermont on a scheduled basis

Resolve errors in data system

Manages all systems related to professional development courses and workshops for RNESU, including liaison work with higher education institutions and other districts, conducting needs assessments, and overseeing all aspects of marketing, course approval, registration, budgeting, accounting, transcripts, and finances to ensure successful program operation

Coordinates logistics for district and external workshops, including needs assessment, scheduling, announcements, marketing, registration, and financial processing

Works under the direction of the Assistant Superintendent of CIA to identify and promote external workshops of value to the district

Oversees all RNESU district committee logistics, including scheduling, meeting notices and reminders, arrangements, resources, supplies, and related bookkeeping

Manages the tuition, course, and workshop approval and payment systems, processing all professional and support staff requests, recording approvals, and ensuring alignment with RNESU guidelines, contractual agreements, and policies

Processes and monitors professional leave requests, ensuring compliance with guidelines and contractual agreements

Flags requests that exhaust or exceed entitlements and alerts the Director of CIA as needed

Provides support to all personnel regarding curriculum, staff development processes, and professional growth systems

Assists all personnel with curriculum, instruction, and assessment needs, including the development and maintenance of SU-wide curriculum guides, assessment plans, and instructional strategies

Manages information dissemination by copying, organizing, and distributing all necessary materials to relevant parties in a timely and accurate manner

Supports district inservice and professional learning days, collaborating with the Assistant Superintendent, Director of CIA, the Professional Development Council, and the Administrative Council to provide differentiated, needs-based professional development strands and opportunities across RNESU

Responsibilities may include room and food reservations, materials preparation, agenda creation, scheduling, communications, and on-site logistical support

Use advanced Microsoft Excel to export, import, and present data from Powerschool and other school systems

Provide administrative support for SU assessments such as VTCAP, mClass and the Renaissance Platform

Work with system vendors as needed

Maintain confidentiality in accordance with federal, state, and RNESU requirements and procedures

Qualification

Grant ManagementProfessional Development ManagementData ManagementMicrosoft ExcelPowerSchoolMicrosoft Office SuiteGoogle SuiteCommunication SkillsOrganizational SkillsConfidentiality