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Texas Department Of Criminal Justice · 12 hours ago

Administrative Assistant III - Mail Room - Ramsey Unit (035122)

United States-Texas-ROSHARON

Full-time

Onsite

Entry, Mid Level

2+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant III to provide complex administrative support. The role involves maintaining filing systems, preparing reports, and coordinating with other departments while working under general supervision.

Government Administration

Responsibilities

Prepares, edits, and distributes correspondence, reports, forms, and other documents; and verifies accurate sorting and logging of inmate special, legal, and media mail

Issues postage and writing materials to indigent inmates; reviews and processes denials and handling of contraband; and responds to inmate inquiries regarding rules, regulations, policies, and procedures

Coordinates work with other departments, units, and staff; performs data entry, retrieval, and data searches; assists in preparing reports; and maintains files and records for unit mail room operations

Provides technical assistance to staff; and reviews and assigns work to clerical staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Mail room operationsCustomer serviceData entryOffice practicesRecord maintenanceCoordination skillsInterpretation of regulationsComputer skillsCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience

Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile