San Jose Boiler Works · 4 hours ago
Receptionist & Administrative Assistant
San Jose, CA
Full-time
Onsite
Entry Level
$25/hr - $30/hr
1+ years expSan Jose Boiler Works is a full spectrum boiler sales and service company that has proudly served the Northern California area since 1922. The role involves performing a variety of administrative, accounting, and clerical tasks while ensuring effective communication and organization within the company.
ConstructionCustomer ServiceManufacturingRental
No H1B
Responsibilities
Customer credit applications / new vendor set up
Proficient in the use of phone system, copiers, and other general office equipment
Ability to work at computer for extended periods of time
Must be able to use a multi-line phone system
Vendor transitions - notifying current vendors of new company / paperwork associated w. that
Customer transitions - notifying customers of new company / paperwork associated w. that
Maintain / Update customer information
ISN / Avetta Management - trainings, insurances, OSHA requirements
3rd party customer management
Some Accounts Payable (AP)
Some Accounts Receivable (AR)
Reception
Snail Mail - sorting and delegating appropriately
Maintain and stock the reception area and all common areas in a clean and tidy manner (breakroom, bathroom, conference room, etc.)
Errands - post office, pick-up drawings, lunch, etc
Provide additional support to all sales agents and CSR’s as needed
Organize administrative tasks and procedures
Assist with administrative problem solving, development and execution of stated goals and objectives
Availability to work on-call one week per month for after-hours service calls
Establish, update, and maintain files, records, and other documents as required
Qualification
Required
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Excellent written and verbal communication skills
High attention to detail
Ability to work independently
Strong analytical skills and demonstrated ability to manage multiple tasks
Ability to organize computer files and update documents
1-2 years of experience in an administrative role required
Preferred
Construction industry background is preferred
Benefits
Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Paid vacation, company-paid holidays, and paid sick leave
401(k) retirement savings plan
Company
San Jose Boiler Works
San Jose Boiler Works, Inc. offers boiler sales, maintenance, repair, and custom system design services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase