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NYC Health + Hospitals · 5 hours ago

Clerical Associate Level III-Temporary Provisional

Bronx, NY

Full-time

Onsite

New Grad, Entry Level

0+ years exp

NYC Health + Hospitals is committed to delivering high quality healthcare services. The Clerical Associate Level III position involves performing a variety of clerical duties and supervising clerical staff while ensuring the accuracy and maintenance of records in a healthcare setting.

Health CareHome Health CareHospitalMedicalNursing and Residential Care

Responsibilities

Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics

Performs ordinary mathematical computations

Checks records for accuracy of information and for conformity with established policies and procedures

Operates a telephone call directory, multi-line phone, or switchboard

Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials

Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems

Performs routine data processing functions in the area of production control

May perform incidental typing

May supervise and instruct a small group engaged in the performance of data entry and retrieval operations

In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year

Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories

Supervises and instructs a small unit of group(s) engaged in clerical activities

Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s)

Serves as principal assistant to a Supervisor of a large section or unit

Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records

Assists in preparing and arranging for services and activities in connection with receptions and other public functions

Supervises the operation of one or more multiple switchboards

Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions

Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports

In a shop or field setting, assists in the performance of administrative duties or performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment

May perform incidental typing using a standard office typewriter, word processing equipment or other automated office systems

May provide clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures

Qualification

Clerical experienceData entrySupervisory skillsMathematical computationsRecord maintenanceCustomer serviceTyping skillsCommunication skills

Required

A high school diploma or its educational equivalent

Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities