A.T. Still University ยท 14 hours ago
ATSU - Executive Assistant - Financial Office
Kirksville, MO
Full-time
Onsite
Mid Level
3+ years expA.T. Still University (ATSU) seeks applications for a non-exempt Executive Assistant to the Chief Financial Officer (CFO) on the Kirksville, MO campus. The role involves providing high-level administrative support to the CFO, managing schedules, coordinating meetings, and facilitating communication between departments.
Higher Education
Responsibilities
Manage the CFO's calendar, schedule appointments, and coordinate meetings
Prioritize and coordinate internal and external commitments to ensure the CFO's time is utilized effectively
Prepare and edit correspondence, communications, presentations, and other documents
Handle confidential information with discretion and maintain records and files
Screen and direct phone calls, emails, and inquiries to appropriate parties
Serve as a primary point of contact between the CFO and internal/external partners; collaborate effectively with other executive/administrative assistants and team members to facilitate smooth communication and coordination
Perform other administrative duties as assigned by the CFO
Assist in preparing and managing expense reports, invoices, and financial documents
Assist CFO in managing significant projects and initiatives by tracking key projects and assignments, ensuring deadlines are met and objectives are achieved
Develop project/assignment timelines, monitor progress, and report updates to the CFO
Coordinate with internal/external partners to gather necessary information and resources for project/assignment completion
Facilitate communication and collaboration between departments to resolve issues and streamline processes
Monitor the lifecycle of contract processing ensuring timely completion of contract review and execution and compliance with University policies and procedures
Arrange travel, itineraries, and necessary travel documents for the CFO, including flights, accommodations, and ground transportation as well as travel agendas
Contribute to the continuous improvement of office processes and procedures
Prepare reports and presentations
Assist CFO and other departments in special projects, research, and data analysis as needed
Qualification
Required
Manage the CFO's calendar, schedule appointments, and coordinate meetings
Prioritize and coordinate internal and external commitments to ensure the CFO's time is utilized effectively
Prepare and edit correspondence, communications, presentations, and other documents
Handle confidential information with discretion and maintain records and files
Screen and direct phone calls, emails, and inquiries to appropriate parties
Serve as a primary point of contact between the CFO and internal/external partners; collaborate effectively with other executive/administrative assistants and team members to facilitate smooth communication and coordination
Perform other administrative duties as assigned by the CFO
Assist in preparing and managing expense reports, invoices, and financial documents
Assist CFO in managing significant projects and initiatives by tracking key projects and assignments, ensuring deadlines are met and objectives are achieved
Develop project/assignment timelines, monitor progress, and report updates to the CFO
Coordinate with internal/external partners to gather necessary information and resources for project/assignment completion
Facilitate communication and collaboration between departments to resolve issues and streamline processes
Monitor the lifecycle of contract processing ensuring timely completion of contract review and execution and compliance with University policies and procedures
Arrange travel, itineraries, and necessary travel documents for the CFO, including flights, accommodations, and ground transportation as well as travel agendas
Contribute to the continuous improvement of office processes and procedures
Prepare reports and presentations
Assist CFO and other departments in special projects, research, and data analysis as needed
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational and time management skills, with a proven ability to prioritize and manage multiple tasks in a fast-paced environment
Strong analytical skills with the ability to generate reports, synthesize data, and provide actionable insights to executive leadership
High level of professionalism, discretion, and integrity in handling confidential and sensitive information
Excellent communication and interpersonal skills, with the ability to build and maintain relationships at all levels of the organization
Demonstrated ability to work independently and drive assignments to successful completion with minimal supervision
Attention to Detail: The ability to notice and correct errors, ensuring accuracy and thoroughness in all tasks
Discretion and Confidentiality: A strong sense of integrity, capable of handling sensitive information with the utmost care and maintaining confidentiality
Proactive Problem-Solving: A forward-thinking approach, anticipating the needs of the CFO and proactively addressing potential issues
Adaptability: Flexibility to adjust to changing priorities and unexpected challenges, with the ability to stay calm and effective under pressure
Strong Communication Skills: Excellent verbal and written communication skills, able to convey information clearly and effectively to diverse audiences
Professionalism: A polished demeanor, consistently representing the executive and organization in a professional manner, both internally and externally
Resourcefulness: The ability to think creatively and find solutions to complex problems, often with limited guidance or resources
Preferred
Bachelor's degree in Business Administration, Finance, or related field preferred
3-4 years experience preferred
3-4 years of experience with at least 2 years supporting C-level executives in a complex organizational environment
Proven track record in serving as a liaison between executive leadership and various departments, particularly within higher education, healthcare, or large non-profit organizations
Benefits
Medical, dental, and vision coverages
Company
A.T. Still University
A.T. Still University (ATSU) of Health Sciences is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still, DO.
1001-5000 employees
H1B Sponsorship
A.T. Still University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (21)
2023 (10)
2022 (5)
2021 (5)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Gary Cloud, PhD
Vice President, Strategic Partnerships
Kim Butler Perry, DDS, MSCS, FACD
Associate Vice President University Strategic Partnerships
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