BANA LAW · 6 hours ago
Office Manager Assistant
Los Angeles, CA
Full-time
Onsite
Mid Level
$60K/yr - $70K/yrBANA LAW is seeking an Office Manager Assistant to oversee the administration, coordination, and oversight of the firm’s office and facilities. The role involves managing office operations, supporting administrative functions, and ensuring a professional environment while maintaining confidentiality and compliance with legal standards.
Legal
Responsibilities
Oversee the procurement, inventory control, and maintenance of office supplies, equipment, furnishings, and kitchen provisions, ensuring uninterrupted operations and readiness of all firm resources
Serve as the primary internal contact for information technology concerns; conduct preliminary troubleshooting and escalate matters to external IT providers in accordance with established protocols
Act as the firm’s liaison to building management, security personnel, maintenance contractors, and other service providers regarding facility maintenance, safety compliance, and operational requirements
Manage parking assignments for staff, clients, and visitors; maintain accurate records and ensure adherence to building and firm policies
Facilitate building access for clients, guests, vendors, candidates, and employees by coordinating with building security to issue temporary or permanent access credentials, maintaining proper documentation, and ensuring compliance with security protocols
Enforce office security procedures, including key and access card control, alarm management, surveillance coordination, and maintenance of related records
Develop, implement, and maintain policies, procedures, and administrative workflows to support efficient, compliant, and orderly office operations
Coordinate firm events, staff gatherings, holiday décor, and other internal activities as directed by firm leadership. This may be transferred to HR
Perform and oversee business-related errands, including but not limited to bank deposits, courier services, procurement of materials, and delivery or retrieval of documents essential to the firm’s operations
Conduct additional office-related errands, deliveries, and material distribution necessary to support daily business functions
Assist the reception function by answering and directing telephone calls, managing caller inquiries, handling messages, and ensuring ongoing coverage during staff absences, breaks, or peak periods
Coordinate non-HR onboarding and offboarding procedures, including preparation of workstations, coordination with IT and building security, and issuance or retrieval of firm equipment, credentials, and access systems
Prepare internal correspondence, memoranda, administrative notices, and meeting materials as assigned
Maintain administrative calendars, deadlines, subscription renewals, and recurring operational reminders
Prepare conference rooms for client meetings, mediations, depositions, attorney presentations, and other legal or administrative proceedings, ensuring availability of required technology, documentation, and amenities
Coordinate the preparation and scheduling of conference rooms for attorney and staff interviews, including room configuration, material preparation, and coordination of building access for candidates
Provide comprehensive hospitality and guest-services support to clients, witnesses, vendors, interview candidates, and other visitors, ensuring a professional, confidential, and service-oriented experience
Oversee the delivery of refreshments, accommodations, and related hospitality services in accordance with firm standards of professionalism and client care
Manage all conference room scheduling to ensure availability, proper turnover, cleanliness, and readiness for continuous daily use
Serve as the administrative liaison to all external vendors, service providers, building management, and security personnel to ensure performance of contracted services and operational continuity
Review, verify, and reconcile invoices and statements related to office operations, maintaining awareness of contract terms, renewal obligations, and service-level expectations
Assign, supervise, and follow through on special projects, administrative tasks, and operational initiatives as directed by attorneys and firm leadership
Maintain organized and secure physical and digital administrative records in accordance with legal, ethical, and firm-specific retention requirements
Uphold confidentiality, privacy standards, and all applicable legal and ethical obligations in the handling of client information, personnel records, and sensitive firm materials
Assist with internal audits, compliance processes, and reporting obligations related to administrative and operational matters
Ensure that all procedures, documents, and workflows conform to applicable legal standards, firm policies, and professional best practices
Qualification
Required
High school diploma or equivalent required
Prior experience in office management required
Exceptional written and verbal communication skills, including the ability to draft professional correspondence and interact effectively with clients, staff, and external parties
Superior organizational and time-management skills, with demonstrated ability to manage competing priorities and meet deadlines
High degree of accuracy, attention to detail, and commitment to quality in both administrative and legal support tasks
Proficiency with office technology, systems, and basic IT troubleshooting, with the ability to collaborate effectively with external IT providers
Demonstrated discretion, integrity, professionalism, and sound judgment in handling confidential and sensitive information
Preferred
Post-secondary coursework or degree in business administration, legal studies, or related discipline strongly preferred
Familiarity with legal case management software, particularly Filevine
Company
BANA LAW
BANA LAW, PC was established in 2003 with one goal in mind, to provide client focused legal services.
Founded in 2003
51-200 employees
Funding
Current Stage
Growth StageRecent News
2025-10-28
Company data provided by crunchbase