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State of Missouri · 6 hours ago

Senior Court Clerk (Assistant Supervisor) - Civil Summons

Clayton, MO

Full-time

Onsite

Mid, Senior Level

2+ years exp

The State of Missouri is seeking a Senior Court Clerk for the Civil Summons Department, responsible for advanced work using an electronic filing system in the Missouri State Court System. The role involves supervising staff, processing civil cases, providing customer service, and maintaining financial records with minimal supervision.

AgricultureGovernmentInformation Technology

Responsibilities

Perform supervisory and technical clerical work in the Civil - Summons Department , which will include the following: Accept and initiate new civil cases, which includes scheduling, issuing, and processing summons; processing Department of Revenue cases; assist the Summons supervisor in their absence with overall supervision of the section; assist with providing answers to questions with case processing to clerks; assist with training clerks and provide input to the supervisor of a clerk's training progress; insure completeness and accuracy of documents filed through the court's electronic filing system before acceptance; scan and attach documents by using the Document Management System (DMS) in the case management system; perform quality assurance of scanned documents; schedule dockets; send notices; process pleadings and make docket entries; answer inquiries and furnish information to attorneys, court personnel, and the general public by telephone and in person; perform other duties as assigned

Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control

Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures

Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports

Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges)

Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing

Qualification

Court procedures knowledgeElectronic filing systemFinancial record keepingDocument Management SystemCustomer service skillsIndependent judgmentSupervisory skillsTime management

Required

Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties

Additional experience above the minimum stated may be substituted on a year for year basis for the required education

Preferred

Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court

Advanced knowledge of organization operations, functions and scope of authority of the court

Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress

Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives

Ability to maintain a variety of complex records and prepare reports from an automated system