Apply on Employer Site

Glass House Brands Inc. · 6 hours ago

Benefits Specialist

Long Beach, CA

Full-time

Onsite

Mid Level

3+ years exp

Glass House Brands Inc. is a company focused on employee benefits programs, and they are seeking a Benefits Specialist to support the administration and coordination of these programs. The role involves ensuring accurate and compliant delivery of health and welfare plans, retirement plans, and wellness administration while addressing employee inquiries and maintaining vendor relationships.

CannabisConsumer GoodsRetail

Responsibilities

Coordinate the day-to-day administration of employee benefits programs, including medical, dental, vision, supplemental insurance, wellness programs, and the 401(k) plan

Assist with oversight and manages aspects of the employee benefits programs, including health, dental, vision supplementary insurance 401k plan to ensure accurate administration and a positive employee experience

Respond to and resolve employee benefits questions and concerns in a timely, professional, and confidential manner

Run Affordable Care Act (ACA) eligibility and compliance reports

Prepare and process COBRA updates and submissions for review and approval

Review benefits eligibility, enrollment, and reconciliation processes within the Company’s HRIS system

Maintain benefits records and conduct periodic audits, validations, and reconciliations to ensure data accuracy, compliance, and effective internal controls

Assist with maintaining vendor relationships, including insurance carriers, TPAs, brokers, and benefit plan providers

Support benefits system integrations by assisting with reporting, interface monitoring, troubleshooting, and validation

Assist with audits and year-end reporting requirements, including Form 5500 filings for health, wellness, and retirement plans

Coordinate leave requests related to short-term and long-term disability, including discussing benefits with employees prior to leave and maintaining ongoing communication with HR to ensure accurate and timely administration

Review and reconcile invoices from benefit plan providers, including health insurance carriers, to ensure accuracy and resolve discrepancies

Research, analyze, and prepare benefits-related data and reports while maintaining comprehensive and accurate documentation

Work with the HRIS vendor to support system functionality, data integrity, and benefits module accuracy

Collaborate with insurance carriers, TPAs, brokers, and plan providers to resolve issues and ensure efficient program administration

Assist with the development and distribution of benefits-related communications and educational materials

Serve as a knowledgeable resource for employees by providing guidance on benefit plan options, eligibility, and changes

Recommend process improvements to enhance efficiency, accuracy, and employee experience

Travel to various company locations as needed

Perform other related duties as assigned

Support compliant administration of employee benefits in accordance with applicable California and federal laws, including ACA, COBRA and Cal-COBRA, ERISA, HIPAA, CFRA, FMLA, Pregnancy Disability Leave (PDL), SDI, and Paid Family Leave (PFL)

Assist with coordination of benefits and leave entitlements to ensure proper continuation, reinstatement, and employee notifications under California law

Maintain accurate records to support audits, regulatory inquiries, and internal compliance reviews

Partner with HR, payroll, and external vendors to ensure timely delivery of required notices and accurate benefits administration

Qualification

Benefits administrationCalifornia benefits lawsHRIS systemsCommunication skillsOrganizational skillsMulti-taskingAttention to detailConfidentialityInterpersonal skills

Required

3-5 years of experience in benefits administration, HR operations, or a related role

Working knowledge of California and federal benefits-related laws and regulations, including ACA, COBRA and Cal-COBRA, ERISA, HIPAA, CFRA, FMLA, Pregnancy Disability Leave (PDL), California State Disability Insurance (SDI), Paid Family Leave (PFL), and related notice and reporting requirements

Strong organizational skills with high attention to detail and accuracy

Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Strong interpersonal and communication skills

Ability to maintain confidentiality and handle sensitive information with discretion