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The Office of the Utah Attorney General · 11 hours ago

OAG - Director of Operations | Manager I | 26-0196

Dallas, TX

Full-time

Onsite

Director/Executive

$6,250/mo - $6,250/mo

7+ years exp

The Office of the Attorney General is a dynamic state agency with over 4,000 employees throughout Texas, seeking a Director of Operations to manage the daily operations of their Dallas Office. The role involves establishing goals, developing procedures, coordinating activities, and managing budget-related tasks to ensure efficient office functioning.

ConsultingGovernmentLaw EnforcementLegal

Responsibilities

Plans, directs, coordinates, and monitors administrative activities of the division Houston Office, including serving as the division’s executive administration liaison, procurement liaison, and public information coordinator liaison: coordinates/maintains division’s official records in compliance with the agency’s Records Retention Schedule and records management requirements; performs budget-related activities under close supervision of division management, including assisting in performance of simple-to-routine budget tasks; prepares travel vouchers and documentation related to work-related travel; oversees inventory, office space, and telecommunication needs for division office; attends office manager meetings and training; prepares, submits, and enters legal billing reports in accordance with Division legal billing monthly reporting requirements; prepares special division reports/updates, including budget reports, Protecting Texans Report, Settlement Report/Tracking, coordinates orientation for all new division employees; coordinates offboarding of departing employee

Assists the Director of Operations/division chief/deputy chief with administrative duties, such as: maintaining calendars using Outlook; scheduling meetings and appointments; drafting letters, memos, agendas, and other communications using Microsoft Word, attending meetings, and responding to telephone calls and inquiries

Performs related work as assigned

Maintains relevant knowledge necessary to perform essential job functions

Attends work regularly in compliance with agreed-upon work schedule

Ensures security and confidentiality of sensitive and/or protected information

Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Qualification

Budget managementPublic administration knowledgeMicrosoft Office proficiencyTask prioritizationEffective communicationDecision makingCustomer serviceTeam collaborationProblem solving

Required

Graduation from high school or equivalent

Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: legal assistant, office manager, executive assistant

Seven years of full-time experience working in the following (or closely related) fields: legal assistant, office manager, executive assistant, administrative assistant

Knowledge of Outlook, Excel, Word software; principles and practices of public administration and management

Skill in handling multiple tasks, prioritizing, and meeting deadlines

Skill in effective oral and written communication, including preparing reports

Skill in exercising sound judgment and effective decision making

Skill in using a computer for word-processing and data entry/retrieval

Ability to establish and maintain effective working relationships with all levels of staff

Ability to manage day-to-day business functions for the division or department

Ability to plan, assign, and supervise the work of others

Ability to establish goals and objectives, identify and provide solutions for administrative problems

Ability to develop and evaluate administrative policy and procedures

Ability to receive and respond positively to constructive feedback

Ability to work cooperatively with others in a professional office environment

Ability to provide excellent customer service

Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)

Ability to arrange for personal transportation for business-related travel

Ability to work more than 40 hours as needed and in compliance with the FLSA

Ability to lift and relocate 30 lbs

Ability to travel (including overnight travel) up to 5%

Benefits

Excellent benefits

Company

The Office of the Utah Attorney General

The mission of the Office of the Utah Attorney General is to uphold the constitutions of the United States and of Utah, enforce the law, and protect the people, environment and resources of the State of Utah.

Founded in 1850

Salt Lake City, Utah, USA

501-1000 employees