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Mason Technologies Inc. · 5 hours ago

Accounts Payable Specialist

Deer Park, NY

Contract

Onsite

Entry, Mid Level

$75K/yr - $85K/yr

2+ years exp

Mason Technologies Inc. is a leader in technology integration and is seeking a reliable Accounts Payable Specialist to join their team. The role involves processing vendor invoices, ensuring accurate job cost allocation, and maintaining strong vendor relationships to ensure financial accuracy across projects.

Data IntegrationInformation TechnologyWired TelecommunicationsWireless

Responsibilities

Process and review vendor invoices for accuracy, proper coding, and approval

Allocate costs correctly to projects, cost codes, and departments

Match invoices with purchase orders, contracts, and receiving documentation

Ensure compliance with contract terms, lien waivers, and vendor documentation

Coordinate with Project Managers and Operations to resolve invoice discrepancies

Maintain vendor records and respond to payment inquiries

Prepare and process weekly or monthly payment runs (checks, ACH, wires)

Assist with certified payroll documentation and union-related job support as needed

Support compliance with prevailing wage and union requirements

Reconcile AP sub-ledgers and assist with month-end close activities

Generate AP aging and expense reports for management

Maintain organized records for audits and internal reviews

Qualification

Accounts PayableProject-based AccountingJob Cost AllocationConstruction ExperienceERP SystemsAttention to DetailOrganizational SkillsTime ManagementCommunication Skills

Required

2+ years of experience in accounts payable

Familiarity with project-based accounting and job cost allocation

Proficiency with accounting or ERP systems and Microsoft Excel

Strong attention to detail and ability to manage multiple priorities

Excellent organizational and time-management skills

Strong communication skills and ability to work cross-functionally

High school diploma or equivalent required

Preferred

Construction, low-voltage, electrical, HVAC, or skilled trade experience strongly preferred

Exposure to certified payroll and union environments is a strong plus

Associate's degree or higher preferred

Benefits

Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.

401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.

Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.

Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.

Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!

Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!

Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.