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Abbott · 16 hours ago

STAR Executive Assistant

Illinois, United States

Full-time

Onsite

Senior Level

$28.25/hr - $56.45/hr

7+ years exp

Abbott is a global healthcare leader that helps people live more fully at all stages of life. The STAR Executive Assistant role involves providing interim support to leadership at all levels, managing correspondence, scheduling travel, and assisting with various administrative tasks while maintaining confidentiality and a strong executive presence.

BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical

H1B Sponsor Likely

Responsibilities

Answering phones, calendar management (Outlook), scheduling travel and preparing expense reports (Concur), meeting/event planning, creating or modifying business documents, spreadsheets and presentations (Microsoft Office) from source material; processing invoices (SAP Ariba and SharePoint); receiving and directing visitors, and filing in compliance with corporate and government regulations

Manage correspondence and schedule couriers, teleconference, videoconference, and telepresence (Teams, WebEx, Zoom) meetings; mobile phone setups, acting as a liaison for remote access issues

Coordinate domestic and international travel arrangements, including visas, passports, and inoculation

Order business cards, stationery, and departmental office supplies

Assist with projects, including basic project management, basic research, and drafting communication

Coordinate new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants

Use and understand Microsoft Office Suite, Teams and other business-specific software, including the Corporate Travel Web site, and Workday (employee performance management systems)

Comply with applicable Corporate and Divisional Policies and procedures

Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)

Establishes good working relationships with client areas. Builds rapport and trust with others

Anticipates the needs of executive level management and takes initiative to resolve issues with the appropriate level of urgency

Completes tasks independently with a strong attention to detail. Adheres to executive processes and guidelines

Provides seamless transition into and out of assignments, from one STAR Executive Assistant to another

Qualification

Microsoft Office SuiteCalendar managementTravel coordinationSAP AribaConcurExecutive presenceCritical thinkingAttention to detailAdaptability

Required

High school diploma or equivalent

Preferred

7+ years of experience or equivalent

Works independently with a strong attention to detail

Advanced knowledge of the Microsoft Office Suite, Visio or OrgPlus, international and domestic travel and expense reporting and event coordination

Benefits

Free medical coverage in our Health Investment Plan (HIP) PPO medical plan

An excellent retirement savings plan with high employer contribution

Tuition reimbursement

The Freedom 2 Save student debt program

FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree

Company

Abbott

Glassdoor3.8

Abbott is a healthcare company that produces diagnostic kits, medical devices, nutritional products, and branded generic medicines.

Founded in 1888

Illinois City, Illinois, USA

10001+ employees

https://www.abbott.com

H1B Sponsorship

Abbott has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)