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Abbott · 2 days ago

STAR Executive Assistant

Illinois, United States

Full-time

Onsite

Senior Level

$28.25/hr - $56.55/hr

7+ years exp

Abbott is a global healthcare leader committed to improving lives through innovative technologies. They are seeking a STAR Executive Assistant to provide interim support to leadership within the organization, managing various administrative tasks and ensuring smooth operations during absences and vacancies.

BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical

H1B Sponsor Likely

Responsibilities

Answering phones, calendar management (Outlook), scheduling travel and preparing expense reports (Concur), meeting/event planning, creating or modifying business documents, spreadsheets and presentations (Microsoft Office) from source material; processing invoices (SAP Ariba and SharePoint); receiving and directing visitors, and filing in compliance with corporate and government regulations

Manage correspondence and schedule couriers, teleconference, videoconference, and telepresence (Teams, WebEx, Zoom) meetings; mobile phone setups, acting as a liaison for remote access issues

Coordinate domestic and international travel arrangements, including visas, passports, and inoculation

Order business cards, stationery, and departmental office supplies

Assist with projects, including basic project management, basic research, and drafting communication

Coordinate new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants

Use and understand Microsoft Office Suite, Teams and other business-specific software, including the Corporate Travel Web site, and Workday (employee performance management systems)

Comply with applicable Corporate and Divisional Policies and procedures

Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)

Strong executive presence. Interacts with high-level executives daily

Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional. Maintains confidentiality

Prioritizes workload, balancing multiple requests for assistance

Establishes good working relationships with client areas. Builds rapport and trust with others

Anticipates the needs of executive level management and takes initiative to resolve issues with the appropriate level of urgency

Completes tasks independently with a strong attention to detail. Adheres to executive processes and guidelines

Exhibits critical thinking skills, adaptability, and integrity

Manages and maintains calendars, proactively identifying and resolving schedule conflicts

Intermediate to advanced knowledge and understanding of business processes and requirements

Provides seamless transition into and out of assignments, from one STAR Executive Assistant to another

Works in various office buildings in Lake County as assigned by program manager

Qualification

Microsoft Office SuiteCalendar managementTravel coordinationExpense reportingAttention to detailProject managementCommunication skillsConfidentialityCritical thinkingAdaptability

Required

High school diploma or equivalent

Preferred

7+ years of experience or equivalent

Works independently with a strong attention to detail

Advanced knowledge of the Microsoft Office Suite, Visio or OrgPlus, international and domestic travel and expense reporting and event coordination

Benefits

Career development with an international company where you can grow the career you dream of.

Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

An excellent retirement savings plan with high employer contribution

Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

Company

Abbott

Glassdoor3.8

Abbott is a healthcare company that produces diagnostic kits, medical devices, nutritional products, and branded generic medicines.

Founded in 1888

Illinois City, Illinois, USA

10001+ employees

https://www.abbott.com

H1B Sponsorship

Abbott has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)