Gila County Community College · 1 day ago
Treasurer Services Specialist
Globe, AZ
Full-time
Onsite
Mid Level
3+ years expGila County Community College is seeking a Treasurer Services Specialist to support the operations of the Treasurer’s Office. The role involves administrative duties, customer interactions regarding property tax, and conducting research and audits.
Education Management
Responsibilities
Provides backup for Treasurer Services Assistant, when necessary, receiving and processing tax payments; enters data of payments received; balances cash drawers, reconciles deposits for the day, and prepares deposits to be electronically filed for the County; provides partial backup for Treasurer Service Supervisor, when necessary
Responds to incoming phone calls and walk-in inquiries from property owners, developers, title companies, investors, and other debtors regarding property tax bills and general collection information; explains tax laws in understandable terms to taxpayers; researches tax collection and bill issues and prepares related correspondence to taxpayers; processes tax bills and documentation requested by customers; communicates with title companies, banks and mortgage companies
Conducts research on secured and unsecured returned mail and liaises with Assessor’s Office regarding address changes and updates that will ensure Tax Notices and other correspondence are directed to the correct address; coordinates with Assessor’s Office in research and collection of delinquent personal and unsecured property and removal of uncollectable property from tax records
Processes correspondence; prepares redemptions of Tax Lien Certificates; researches deeds; administers property tax credit forms and affidavits for Taxpayers, County Offices and other outside entities; and prepares certified copies of taxes paid from 1951-1962 for the Radiation Exposure Compensation (Downwinders)
Communicates with Motor Vehicle Division to ensure delinquent codes are placed on delinquent mobile homes and maintains related documentation; and coordinates with the Sheriff’s Office regarding seizing/auctioning of mobile homes and unsecured property and processing of related documentation
Audits and inspects Tax Lien and mobile home files for any new information on taxpayer; investigates Assessor’s maps if in correlation with parcel or manufactured home number; and audits Tax Lien sale ledgers for correct entries
Sends Certificate of Purchase and delinquent letters for secured and unsecured taxes at fixed points in calendar; assists Treasurer Services Supervisor in research of parcels, taxpayers, auditing listings, and part-payments for the Tax Lien Sale and subsequently processing of letters and certified mailings to notify taxpayer that lien has been placed on property
Generates file for tax service's research purposes; creates forms and prepares stationery for multi-mailings of other office projects; and maintains yearly folders for correspondence, PTC, Affidavits and backup information of reports received from other County offices
Performs other duties as assigned
Qualification
Required
High School Diploma or GED
3 years experience; or equivalent combination of education, training and experience
Notary Public Commission
Must possess and maintain a valid Driver's License if position duties require
Clerical; accounting; banking; property valuation; cash handling/accounting processes and procedures; standard office software applications; customer service standards and protocol; Treasury Office activities and operations; regulations governing treasury activities and related reports and documentation; Deeds and Certificates of Purchase; documentation relative to the seizing of unsecured property; tax rolls and general clerical duties of an office
Active learning; communicating diplomatically; customer service; problem recognition; problem solving; troubleshooting; time management; maintaining cooperative working relationship with others; effectively communicating in written and verbal forms and reports
Fully and quickly comprehend spoken words; perform mathematical operations; maintain calm demeanor in stressful situation; deductive reasoning; respond to tax related inquiries; perform cashier functions; assist with preparing and data entry of tax roll information; research deeds; prepare required lists and documentation; coordinate the seizing and auctioning of unsecured property; prepare required treasury reports, lists and documentation; standard office software applications and customer service standards and protocol
Company
Gila County Community College
Standing in the future… Gila Community College sees itself as an educational organization that is the “Hub of the Community”… a center of learning that is the pride of the community… a college that is always given favorable consideration when choosing post-secondary education and is among the top two for consideration… an organization that is first choice for vocational training and job skills enhancement… a center for art and culture… a center with a vast offering of community interest programs for all ages… an educational organization whose vocabulary does not include “impossible”… an organization that deals in possibilities… a college who holds itself to the highest ethical standards and is goal driven… a second-home for staff who take pride in their work and have fun at the same time… they value diversity and culture and all members of the staff share in the “Vision”.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase