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Commonwealth of Kentucky · 20 hours ago

Administrative Support Coord-Inventory- Administrative Office of the Courts (AOC)

Frankfort, KY

Full-time

Onsite

Entry Level

3+ years exp

The Commonwealth of Kentucky's Administrative Office of the Courts (AOC) is seeking an Administrative Support Coordinator to manage non-programmatic functions within the office. The role involves maintaining records, coordinating inventory, and ensuring compliance with relevant laws and procedures regarding state-owned property.

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Responsibilities

Responsible for knowing, interpreting, and implementing all pertinent supreme court orders, rules, Administrative procedures, regulations policies, agreements and, or, laws pertaining to state owned property And asset management

Maintain detailed records in the Archibus and Emars inventory and asset management tracking system regarding The personal property of the judicial branch, including procurement, location, and disposal information

Work with warehouse staff and supervisor to process and track property pick-up and deliveries

Monitor and control inventory integrity

Maintain and track product asset identification and location information

Ensure all required and necessary documentation processes are followed and completed related to Inventory and surplus property

Research inventory discrepancies and make necessary corrections

Schedule and complete physical inventories of KCOJ owned property

Responsible for coordinating the disposal of property in accordance with all state laws, supreme court orders and AOC agreements

Ensure KCOJ property is properly tagged with unique identifier

Maintaining inventory accuracy metrics and associated generate and maintain accurate data and reports related to property accountability management using Emars, Archibus, KCOJ purchase order database, and property tagging software and log

Answer routine correspondence as required

Other duties as assigned