NEOGOV · 9 hours ago
Administrative Assistant 3 - Child Nutrition Services
Thurston County – Olympia, WA
Full-time, Contract
Hybrid
Entry, Mid Level
$47K/yr - $63K/yr
1+ years expNEOGOV is seeking an Administrative Assistant 3 for the Child Nutrition Services division of the Washington State Office of Superintendent of Public Instruction. This role involves providing administrative support, managing communications, and coordinating meetings and events to assist in delivering quality nutrition programs to school districts and institutions.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Keeps supervisor apprised of urgent, confidential & sensitive/confidential situations
Process mail
Meets with team regularly to prioritize workload & tasks & coordinate schedules
Create or maintain office databases, distribution lists, and/or other filing systems
Performs complex word processing tasks (merging, sorting, integrating text w/graphics)
Maintain office/inventory supplies/track
Receptionist/front desk support
Reports on work assignments/project status information
Maintains calendars & scheduling
Ensure compliance & process requests in accordance with state, federal & agency policy & procedure
Engages in independent and collaborative professional development opportunities to include DEIB learning as directed by the department and division, other mandatory trainings, etc
Schedule meetings, record minutes/compile & distribute & take notes
Meeting/event on-site setup, registration, technology support, document distribution, customer support
Prepare meeting documents (expense forms, committee/consultant forms, notices, agendas, PowerPoint, etc.)
Schedules & reserves meeting & conference locations (rooms, venues, etc.)
Travel reservations (plane, car, hotel, etc.)
Virtual meeting-set up, support, break out rooms, polls, chats, posting materials, etc
Utilize software for closed captioning
Create & support surveys
Review & verify all materials (forms, presentations etc.) to agency standards and ensure ADA compliance
Respond to phone calls & emails and provide program information and technical assistance
Compose correspondence, bulletins & other official communications in accordance with agency standards
Monitor and/or updates program/department website/intranet (draft content, submit requests, review for updates/corrections)
Conducts & ensures compliance with paper/electronic retention & archiving requirements
Provide support for public records requests
Prepare & maintain travel requests, process travel reimbursement, expense vouchers, registration purchase requests, stay current on state & agency policy & procedures
Monitor travel requests and reimbursements throughout the process, collaborate with agency staff as needed to get paperwork completed, approved and finalized
Prepare and manage Purchase Requests
Draft, format, edit, submit, monitor and pay invoices
Draft, edit and submit requests, track deliverables and expenditures, and draft reports
Process invoices
Monitor, track program budget and provide expenditure estimates and/or updates as necessary
Support Human Resource activities (recruitments, personnel action requests, hiring requests, Evaluation and Expectations)
Provide coverage for other departments/divisions as needed
Qualification
Required
High school graduation or GED equivalent AND three (3) years of progressively responsible experience in utilizing organizational skills in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills or work experience OR Associates degree AND two (2) years of progressively responsible experience in utilizing organizational skills in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills or work experience OR Bachelor's degree AND one (1) year of experience in utilizing organizational skills in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills or work experience
This position requires the ability to attend mandatory in-person meetings, trainings, or events that may be additional in-person days outside of approved telework agreement
Preferred
Experience working with budgets
Intermediate level (formulas, pivot tables, etc) experience with Excel
Experience with Microsoft Office Suite
Experience with or ability to learn new programs/software such as SharePoint, GovDelivery, PdEnroller, Moodle, Alchemer, GoToMeeting, and iGrants
Understanding of state compliance regulations as related to purchasing, travel, and contracts
Experience coordinating trainings both in-person and virtual
Experience with file maintenance, record retention, and organization
Ability to multi-task, prioritize work for self and others, and handle short deadlines and high-pressure situations
Ability to work effectively as a team member
Benefits
Health, dental and life insurance
Retirement and an optional deferred compensation program
Medical flexible spending account
Dependent care assistance
Washington State Employee Assistance Program
Public Service Loan Forgiveness
Paid holidays and one paid personal holiday per calendar year
Sick leave
Vacation leave
Military leave
Bereavement leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (11)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
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2025-10-31
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