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Blue Shield of California · 14 hours ago

Executive Assistant, Senior - Blue Shield Promise

California, United States

Full-time

Hybrid

Senior Level

5+ years exp

Blue Shield of California is committed to creating a healthcare system that is affordable and serves the community. The Executive Assistant, Senior will provide high-level administrative support to the VP of Medi-Cal Operations and Performance, acting as a liaison and managing various tasks such as scheduling, correspondence, and organizing travel.

Financial ServicesHealth InsuranceNon Profit

H1B Sponsor Likely

Responsibilities

Be responsible for providing analytical and specialized administrative support to relieve and assist executive managers with complex details and advanced administrative duties

Collect and prepare information for use in discussions/meetings of executive staff and outside individuals

Analyze problems, determine approach, compile and analyze data and prepare reports/recommendations

Contact company personnel at all organizational levels to gather information and prepare reports

Manage day-to-day organization of executive’s calendar, appointments, meetings, and related schedule

Compose and prepare correspondence; arrange meeting agendas; monitor and respond to emails; scheduling and calendaring meetings; Research required information or background on organizations and individuals; prepare travel arrangements, expense reports, plans/coordinates and ensure the executive’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to the executive

Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature; Consult with the executive in determining appropriate course of action, referral, or response; communicate directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities; Provide a bridge for clear communication and maintains credibility, trust and support between the office of the executive and the internal staff

Work closely and effectively with the executive to keep the leader well informed of upcoming commitments and responsibilities and follows up appropriately; Act as a “barometer,” having a sense for the issues taking place in the internal and external environments and keeps the executive updated; Draft correspondence to the team, and other tasks that facilitate the executive's ability to effectively lead the organization; Prioritize conflicting needs; handles all matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures

Serve as the day-to-day manager of office logistics; manages accounts receivable and payable, maintains office supplies, mail processing, and manages office protocols including space requirements, IT, equipment, phone protocols, etc.; Update and edit Shield Central page and coordinate with the team members on upcoming updates to publicize; Perform several high-level review functions including department financial performance against budget, and processing payment for vendors and related service contracts; sets up internal systems and protocols ensuring standardization of processes and a high level of efficiency; Provide back-up support to the other Medi-Cal Executive Assistants and Administrative Support team as needed

Other duties as assigned

Qualification

Executive supportMicrosoft Office proficiencyOrganizational skillsCommunication skillsProject managementService-orientedJudgmentAttention to detailTeam collaboration

Required

Requires a bachelor's degree or equivalent experience

Requires at least 5 years of prior relevant experience

Requires at least 3 years of increasing professional level responsibility in executive support for C-level executives

Requires expert proficiency with Microsoft Office applications including PowerPoint, electronic communications, and IT savvy

Requires the ability to work executive hours and must be willing to work non-business hours when needed for special projects or events

Must have excellent communication skills, both verbal and written, and work with a sense of urgency while applying well-honed attention to detail

Requires the ability to be both service-oriented and behind the scenes leader

Able to effectively manage multiple projects and tasks simultaneously

Possess excellent organizational skills and ability to design, set-up and manage internal processes and protocols

Manage collaboratively and thrive in a fast-paced, rapidly changing environment

Possess a positive, can-do attitude and value continuous professional development

Good judgement, attention to detail, keen sensitivity and responsiveness to executive's needs and requests

Requires ability to travel to offsite team events and/or meetings as needed

Company

Blue Shield of California

Glassdoor3.8

Blue Shield of California is a health insurance service provider.

Founded in 1939

San Francisco, California, USA

5001-10000 employees

https://www.blueshieldca.com

H1B Sponsorship

Blue Shield of California has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)

2022 (41)

2021 (20)

2020 (31)