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University of Miami · 10 hours ago

Sr. Records Assistant - Imaging

Miami, FL

Full-time

Onsite

Mid, Senior Level

3+ years exp

The University of Miami is an academic medical center providing leading-edge patient care. They are seeking a Sr. Records Assistant who will compile, scan, and organize various records while ensuring confidentiality and compliance with applicable standards and regulations.

Higher Education

H1B Sponsor Likely

Responsibilities

Compiles, scans, and organizes records and ensures they are up to date and filed appropriately

Reviews and addresses any requests for records

Retrieves records and coordinates dispersal of information to appropriate departments

Reviews accuracy and completeness of records, notifies appropriate staff of potential issues, and performs corrective actions to ensure information is accurate and current

Performs general office tasks as needed

Assists in purging outdated records

Maintains confidentiality of all records

Adheres to University and unit-level policy and procedures and safeguards University assets

Support the workflow at the UM Imaging counters to import/export digital studies, documents to/from PACS or UChart and process film jacket/CDs requests via telephone, fax and/or in person

Utilizes UChart-Radiant (RIS) and/or Picture Archive Communication Systems (PACs) to import or export digital images and report data

Ensures proper distribution of radiology reports to ordering physicians

Retrieve messages from voicemail in a timely manner

Resolve radiology exceptions in PACs for images

Maintains accurate and complete clerical systems and records

Works closely with physicians and serves as department liaison supporting all clinical areas

Oversees the release of digital information and ensures the availability of records to the patients, physicians and clinical staff for all studies and procedures via in person, fax, telephone, subpoenas, and legal requests

Manage document services with records retention vendor

Ensures a high degree of customer satisfaction by consistently adhering to our DIRECCT values

Assist with the department onboarding and training of staff

Complies with the hospital requirements, Joint Commission for Accreditation of Healthcare Organizations, State requirements and works closely with the HIPAA Privacy Office to ensure HIPAA compliance

Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures

Qualification

UChart-RadiantPACSRecord managementHIPAA complianceOffice proceduresAttention to detailConfidentiality

Required

High school diploma or equivalent

Minimum 3 Years Of Relevant Experience Required

General knowledge of office procedures and operations

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to understand and follow instructions

Skill in completing assignments accurately and with attention to detail

Ability to process and handle confidential information with discretion

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (137)

2024 (153)

2023 (150)

2022 (122)

2021 (95)

2020 (114)