State of Connecticut · 10 hours ago
Secretary 1 #251230-6976CL-001
Enfield, CT
Full-time
Onsite
Entry Level
2+ years expThe State of Connecticut's Department of Correction is seeking a Secretary 1 for the Health Services Unit. This role involves providing secretarial support, managing schedules, and coordinating office services to ensure smooth operations within the department.
Government Administration
Responsibilities
Answer and screen incoming calls for the Health Services Unit (HSU); document and relay messages to appropriate staff
Prepare and maintain monthly and quarterly reports, including financial data
Manage timekeeping processes using UKG
Coordinate nursing and provider schedules
Attend HSU meetings; transcribe and distribute meeting minutes to staff
Greet and direct visitors, vendors, and new hires
Coordinate office support services, including tracking supply inventory, ordering supplies, and processing purchase orders
Perform data entry and conduct internet research as needed
Organize and maintain filing systems; sort and distribute mail
Process inmate fee forms accurately and in compliance
Create and distribute staffing schedules for the Mental Health (MH) Department
Distribute inmate requests in a timely manner
Schedule involuntary medication panel hearings
Prepare and submit overtime requests as needed
Scan written requests, and create or update orders in the health record system
Audit new MH intakes to ensure orders are accurately entered
Upload documents to the Electronic Health Record (EHR) system
Review and correct timekeeping errors in Kronos
Audit records to ensure appropriate therapy orders, medication orders (if applicable), and follow-up orders are in place
Compile and report monthly departmental statistics
Take and distribute meeting minutes for daily shift changes and departmental meetings
Pull and distribute daily appointment lists for the Mental Health Unit
Assist with creating departmental memos and other communications
Provide general office support, including ordering supplies and handling administrative tasks
Qualification
Required
Two (2) years of experience above the routine clerk level in office support or secretarial work
Preferred
Experience with MS Word, creating letters, agendas, memos, and other business communications
Experience with MS Excel, creating spreadsheets, utilizing formulas, functions, and filters
Experience maintaining health records in accordance with HIPAA and other confidential documents
Experience generating accurate and complete work while under the restraints of a deadline
Experience supporting multiple units and leadership roles
Experience accurately inputting and managing data and using databases to generate reports
Experience maintaining paper and digital files, including organizing, tracking, and storing files
Experience working in a hospital, urgent care center, clinic, or medical office
Benefits
Professional growth and development opportunities.
A healthy work/life balance to all employees.
Company
State of Connecticut
The State of Connecticut – Executive Branch employs thousands of dedicated professionals, committed to providing a safe and thriving environment for our community, and visitors.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heidi B. Pugliese MSN, RN
Chief Executive Officer
Nicole Hernandez
Regional Chief Operating Officer
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