Investment Group of Santa Barbara · 9 hours ago
Executive Assistant & Office Manager
Santa Barbara, CA
Full-time
Onsite
Mid Level
$82K/yr - $110K/yr
3+ years expInvestment Group of Santa Barbara (IGSB) is a family office managing private venture capital and public investments. They are seeking an exceptional Executive Assistant & Office Manager to support executives and ensure the office runs smoothly, managing priorities and maintaining a welcoming environment for stakeholders.
Investment Management
Hiring Manager
Jaimie Kostiuk
Responsibilities
Proactively manage complex calendars - scheduling across internal and external stakeholders, prioritizing meetings, and resolving conflicts quickly and tactfully
Serve as a primary point of contact for executives and principals, handling communications with discretion and professionalism
Coordinate travel: itineraries, accommodations, transportation, and real-time adjustments as needed
Track action items and follow-through on deliverables; help keep priorities moving with clear organization and timely reminders
Support special projects as assigned (research, data collection, reporting, and light coordination)
Draft, edit, and proofread documents, correspondence, and presentations with attention to detail
Greet, direct, and provide hospitality and assistance to all visitors
Answer the main phone line and direct calls appropriately
Prepare for client meetings (conference room setup; coordinate and order breakfast/lunch as needed)
Order and maintain office and kitchen supplies
Coordinate with building management regarding maintenance and office-related issues
Pick up and distribute mail and packages
Maintain organized files and records; handle confidential information with care
Build strong working relationships with internal teams, external partners, and vendors
Step in wherever needed to keep leadership supported and the office running efficiently
Qualification
Required
Bachelor's degree
3–5+ years of executive-level administrative support experience (experience supporting multiple leaders strongly preferred)
Exceptional organizational skills and attention to detail; able to manage multiple priorities with a calm, steady presence
Strong written and verbal communication skills with a polished, professional demeanor
High degree of discretion and integrity; proven ability to handle confidential information
Proactive problem-solver who anticipates needs, identifies gaps, and takes ownership through completion
Strong interpersonal skills—warm, service-minded, and able to build trust with diverse stakeholders
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfort learning new business tools
Flexible, team-oriented mindset; resourceful and adaptable under pressure
Benefits
Health, dental, and vision insurance
401(k) retirement plan with employer match
Dependent Care FSA and subsidy
Paid time off and holidays
Professional development opportunities
Wellness programs and team events
Company
Investment Group of Santa Barbara
Investment Group of Santa Barbara (IGSB) is a private investment company that manages both venture and public equity portfolios.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mike Duca
Partner
Company data provided by crunchbase