State of Idaho · 12 hours ago
Management Assistant - WEL
Boise, ID
Full-time
Hybrid
Entry, Mid Level
1+ years expThe State of Idaho is dedicated to strengthening the health, safety, and independence of Idahoans, and they are seeking a Management Assistant to perform a variety of administrative duties. This role will support management functions and participate in executive leadership decisions within the Division of Welfare – Self Reliance Programs.
Human Resources
Responsibilities
Attend regular executive level management meetings
Maintain scheduling calendars for the Division Administrator and Deputy Administrators
Administer personnel actions in a timely manner; maintain personnel related documentation
Develop a variety of internal and external communication including letters, memos, and emails
Proof professional documents, letters, state plans, agreements, etc. for accuracy, grammar, and spelling
Notify management of issues or concerns to facilitate problem solving, if necessary, to ensure efficient response and identification of best practices
Participate as appropriate in the identification of best practices or problem resolutions
Supervise the Division’s Administrative Support Team
Ensure supports are provided to central office and field staff so they can operate efficiently (computer equipment, office supplies, scheduled meetings, travel arrangements, etc.)
Process Pcard Expenditures of Division Staff
Assist with other program duties as assigned
Manage other special projects and duties as assigned
Qualification
Required
Experience interpreting and applying regulations or policies and procedures. Typically gained by at least one year of experience reviewing for compliance with laws, regulations, or policies and procedures and explaining discrepancies or explaining to others how laws, regulations, or policies apply to specific situations as a regular part of the job
Experience planning, organizing, implementing, and evaluating special projects. Typically gained by experience planning, organizing, implementing and evaluating at least two special projects (special projects exist for a short duration, are outside of normal responsibilities and require significant effort and prioritizing of tasks in order to be completed within the defined time frame.)
Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis. Typically gained by at least one year of experience in a work, college, or volunteer setting clearly showing how each of the four components listed was required
Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators. Typically gained by at least one year of work experience that should have included dealing with staff, overtime, budget, and/or contract problems
Benefits
We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement.
11 paid holidays
Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
Paid parental leave
Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)
2 voluntary supplemental retirement plans including both pre-tax and Roth options
Deferred compensation plan
Life insurance for self, spouse, and children
Short and long-term disability insurance
Flexible Spending Accounts (FSA)
Wide variety of training opportunities
Some positions offer flexible hours and/or telecommuting
Additional perks and discounts available through medical provider
Public Service Loan Forgiveness (PSLF) Eligibility
Employee assistance program
Company
State of Idaho
As the State of Idaho’s central human resources agency under the Office of the Governor, we provide consultation on various HR issues to state agencies, employees, and Idaho citizens.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Annette Polidori
Human Resource Business Partner II
Brian Smith
Deputy Chief Information Officer
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