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Allegheny County · 18 hours ago

Financial and Administration Coordinator

Pittsburgh, PA

Full-time

Onsite

Mid Level

$42K/yr - $50K/yr

4+ years exp

Allegheny County is seeking a Financial and Administration Coordinator to support the department's financial and administrative functions. The role involves monitoring budgets, processing invoices, managing payroll, and serving as a liaison for the Human Resources department.

Government Administration

Responsibilities

Monitors and oversees departmental expenditures and revenues to ensure compliance with operating and grant budgets; investigates unusual discrepancies and submits adjusting entries as necessary; processes all vouchers, purchase orders, invoices, etc

Ensures day-to-day general ledger accounting and reconciliation, financial reporting, and analysis for assigned functional areas of the Department

Leads utility bill processing and management within the County's utility management software

Assists in developing, coordinating, and preparing the department’s annual operating, grant, special revenue, and capital budgets for submission as part of the County’s annual budgeting process

Oversees grant budgets and monitors budget activity, as well as prepares reimbursement requests

Purchases supplies for the department as needed

Oversees payroll processing on a bi-weekly basis

Provides routine & non-routine clerical and administrative support to department staff, such as addressing general email correspondence, digital file management, scheduling, and administrative needs

Types, enters data, reviews, edits, and proofreads information, reports, and documents; provides research assistance, and collates, formulates, and disseminates information as directed

Assists with county and public event coordination through logistical support, research, identifying appropriate vendors, contract review, and other duties, as assigned

Supports inter-departmental and community-focused coordination and collaboration

Acts as the department’s Human Resources Liaison

Performs other related duties as required or requested

Qualification

BudgetingAccountingMicrosoft Office SuiteJDE accounting systemFinancial reportingCommunicationOrganizational skillsProblem-solving

Required

High school diploma or equivalent AND four (4) years of related experience processing and paying invoices, processing payroll, managing budgets, or performing related financial administration tasks

An equivalent combination of education and experience may be substituted

Principles and practices of professional business office operations

Principles and practices of budgeting and fiscal management within the public sector

Principles and practices of accounting and auditing

Microsoft Office Suite, including high-level functionality of Excel and Outlook

JDE accounting system and/or other Enterprise Resource Planning (ERP) systems

Maintain a program of fiscal management that meets acceptable professional standards

Analyze public budgetary and fiscal problems and make recommendations for change

Communicate effectively, both orally and in writing

Be organized and detail-oriented

Maintain strict confidentiality of information

Establish and maintain effective working relationships with internal and external partners

Manage various office duties and prioritize work schedules

Demonstrate problem-solving skills

Attend evening meetings and support special project deadlines outside the normal workweek as needed

Travel to offsite locations with additional staff as needed

Residency: Allegheny County within 1 year

Preferred

Associate degree in Business Administration, Mathematics, Accounting, or Finance, or a closely related field preferred

Environmental conservation practices preferred

Company

Allegheny County

Allegheny County is home to some of the world’s leading businesses and organizations in the fields of advanced manufacturing, information & communications technology, healthcare & life sciences, finance & business services, education & research, and energy & environmental solutions.

Founded in 1788

Pittsburgh, Pennsylvania, USA

5001-10000 employees