State of Indiana · 9 hours ago
AP/AR and Voucher Processor
Indianapolis, IN
Full-time
Onsite
New Grad, Entry Level
$39K/yr - $39K/yrThe State of Indiana is one of the largest employers in the state, offering a range of opportunities across various agencies. They are seeking an AP/AR and Voucher Processor responsible for recording receipts and creating Accounts Payable vouchers to ensure timely payment processing in accordance with state policies and procedures.
GovernmentInformation ServicesOnline Portals
Responsibilities
Enter receipts for goods and services in PeopleSoft
Verify that items received match the purchase order (PO) in quantity, price, and description
Record partial, full, or multiple receipts as needed
Attach delivery documents, packing slips, and service confirmations
Communicate discrepancies to Purchasing or the vendor
Ensure receipts are entered promptly to support voucher matching
Create PO and non PO vouchers in PeopleSoft
Enter invoice header information, including invoice number, date, vendor ID, and amount
Enter voucher lines and ChartFields
Attach all required supporting documentation
Apply correct payment terms and schedules
Perform 3 way match (PO, Receipt, Invoice)
Resolve match exceptions such as quantity variances, price mismatches, and missing receipts
Run budget checks and resolve errors
Validate vendor status and compliance requirements (e.g., W 9 on file)
Submit vouchers into workflow for approval
Monitor approval queues and follow up on pending items
Communicate with departments to resolve missing or incorrect information
Run queries to monitor open receipts, pending vouchers, match exceptions, and budget check errors
Assist with month end accruals and reconciliation
Maintain audit-ready documentation for all receipts and vouchers
Qualification
Required
Broad knowledge of theories, principles, and practices of public accounting
Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping
Broad knowledge of agency function and organization
Broad knowledge of automated accounting systems
Ability to solve standard accounting problems
Ability to evaluate and recommend modifications to existing accounting policy and procedures
Ability to prepare and interpret financial statements and reports
Ability to assist in budget preparation
Ability to accurately perform arithmetic calculations
Effective communication skills
Able to perform essential functions with or without reasonable accommodation
A degree is not required for this position
Benefits
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Company
State of Indiana
State of Indiana is the government website that provides information, services, news, and events related to Indiana.
Founded in 1816
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pamella Cook
Chief Financial Officer
Annie Frischkorn
Senior Human Resources Business Partner
Recent News
2025-11-08
2025-08-13
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