University of Alabama at Birmingham · 1 day ago
ACCOUNTS PAYABLE ADMINISTRATIVE ASSISTANT- Temp
Greater Birmingham, Alabama Area
Full-time
Onsite
New Grad, Entry LevelThe University of Alabama at Birmingham is seeking a detail-oriented Accounts Payable Administrative Assistant to support their finance team. This temporary position involves data entry and assisting with the acquisition of St Vincent, including monitoring invoices and maintaining purchase order files.
EducationHealth CareUniversities
Responsibilities
Cross referencing invoices using an excel data sheet to find Purchase orders that are received and not received in
Purchase orders that are received will be forwarded to the AP specialist assigned to that vendor to be processed for payment
Purchase orders that are not should be forwarded to the receiver/ purchaser to be received in
Copy the AP specialist assigned to that vendor for reference
A shared File will be created and labeled for receipts and non-receipts in which the AP temp will add copies of the invoices that are waiting for receipts
This folder should be revisited every two days for a follow up to see if the purchase order has been received in
If after two attempts of no action or response on non-receipt purchase orders, the issue should be escalated to AP Management for resolution
Monitoring the St Vincent AP mailbox for new invoices and issues that may occur and report them to AP Management for resolution
Purchase order file maintenance by ensuring purchase order files and information are kept up to date
Clerical support by performing other general administrative and clerical duties as assigned
Qualification
Required
High School Diploma
Data Entry
Excel and Microsoft proficiency
Attention to detail
Organizational Skills
Communication Skills
Company
University of Alabama at Birmingham
The University of Alabama at Birmingham is a public university in located in Birmingham, Alabama.
Founded in 1969
10001+ employees
H1B Sponsorship
University of Alabama at Birmingham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (373)
2024 (333)
2023 (214)
2022 (261)
2021 (155)
2020 (168)
Funding
Current Stage
Late StageTotal Funding
$45.14MKey Investors
American Academy of Orthopaedic SurgeonsParkinson's FoundationNational Institutes of Health
2023-12-01Grant· $0.02M
2023-07-25Grant
2023-06-26Grant
Leadership Team
Martha Bidez
Professor and Director, Advanced Safety Engineering & Management
Recent News
2025-12-03
2025-11-27
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