Simply Results Talent ยท 1 week ago
Finance Manager and Office Administrator
Boise, ID
Full-time
Onsite
Senior Level
$50K/yr - $70K/yr
5+ years expSimply Results Talent is a company that focuses on financial operations and administrative systems. They are seeking a Finance Manager & Office Administrator to oversee daily accounting workflows, manage invoicing, and support office operations while ensuring compliance and efficient team organization.
Human Resources
Hiring Manager
Mike Thiel
Responsibilities
Oversee daily accounting workflows in QuickBooks Online, including A/R, A/P, general ledger maintenance, and bank reconciliations (including multiple bank accounts as applicable)
Maintain consistent coding, documentation, and file organization to ensure clean books and audit/tax readiness
Manage invoicing directly to clients and through third-party procurement portals (e.g., SAP Ariba) as required. Ensure invoice accuracy against contracts/SOWs, budget assumptions, and internal approvals
Process vendor invoices and execute payments via check, auto-pay, ACH, and wire as needed
Track payment schedules, resolve vendor discrepancies, and maintain vendor files (W-9s, terms, contact info)
Co-lead the annual budgeting process and ongoing forecasting; partner with key managers to gather inputs and track progress
Produce variance analysis and recommendations to keep performance aligned to targets
Prepare and present monthly/quarterly/annual financial statements (income statement, balance sheet, cash flow) using the accrual accounting method
Create clear owner-ready reporting, including summaries, trends, and insights to support decisions
Monitor cash inflows/outflows, manage working capital visibility, and help ensure sufficient liquidity
Identify cost-saving opportunities, analyze expenses, and recommend actions to protect/improve margins
Support adherence to financial laws/regulations, assist with annual audit/tax preparation, and track key finance-related risks
Maintain up-to-date forecast vs. actual program and revenue reporting for leadership (monthly/quarterly cadence as needed)
Own general office administration: supplies, mail, vendor relationships, basic facilities coordination, and office organization
Maintain internal systems and documentation (shared drives, templates, SOPs, forms) so workflows are repeatable and easy to follow
Coordinate administrative support needs across the team (scheduling assistance, shipments, basic travel admin, etc.) as assigned by leadership
Track recurring renewals and compliance calendars (insurance certificates, business filings, vendor documentation, etc.)
Support recruiting and onboarding administration (job descriptions, interview scheduling, offer letter routing, onboarding checklists)
Payroll processing coordination and benefits administration support (enrollment changes, documentation, basic employee questions)
Maintain accurate, secure employee records and support policy/handbook updates as directed
Qualification
Required
Education: Degree in Accounting, Business Administration, or a related field; or equivalent industry experience or certification
5+ years of hands-on accounting/finance operations experience (month-end close, A/R, A/P, reconciliations, reporting)
Proficiency with QuickBooks Online (or equivalent cloud accounting system)
Strong spreadsheet skills (Excel/Google Sheets) and comfort building simple reporting packages
High integrity and discretion handling sensitive financial and personnel data
Preferred
Experience working with client invoicing requirements, including procurement portals (e.g., SAP Ariba) preferred
Company
Simply Results Talent
Professional recruiting firm that will focus on top talent sourcing, a positive candidate experience and speed to onboarding.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase