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CareSignal® – Lightbeam's Deviceless Remote Patient Monitoring · 18 hours ago

Office Administrator / Manager

Coppell, TX

Part-time

Onsite

Entry, Mid Level

CareSignal® is focused on Deviceless Remote Patient Monitoring, and they are seeking an Office Administrator to ensure the efficient operation of their Coppell, Texas corporate office. The role involves overseeing daily administrative functions, managing office resources, and supporting HR and executive teams to create a professional and organized environment.

Health Care

Responsibilities

Oversee and ensure the smooth execution of daily office operations, procedures, and administrative activities

Partner with HR to update, implement, and maintain office and company policies and procedures as necessary

Actively support the Senior HR Manager with internal events and initiatives

Assist with internal employee articles and library postings

Update records and HR database as needed

Assist in the preparation of department reporting

Act as the company liaison with Cypress Waters management office

Manage phone calls and correspondence (e-mail, letters, packages, etc.)

Handle inventory tracking, ordering, and distributing office supplies, ensuring office does not run out of any needed supplies

Review/Approve/Deny supply requisitions

Assist with managing contract and price negotiations with office vendors

Ensure front office/lobby is kept clean and in order at all times

Ensure conference rooms are presentable, prepared, and ready to host guests when not occupied, etc

Manage guest hospitality, including greeting visitors, coordinating travel, and arranging meeting refreshments and cleanup

Order and set up food for meetings and company lunches

Assist with recruitment and onboarding processes and logistics

Manage appointments for interviews, agendas, and travel plans (when applicable)

Manage welcome gifts for newly hired employees (preparation, etc.)

Order employee occasion gifts (baby, wedding, retirement, milestones, etc.)

Address employee queries regarding office management issues

Provide administrative support to executives, including scheduling, communications, and special projects

Handle all sensitive information in a highly confidential manner

Assist colleagues whenever there is an opportunity to do so

Other tasks as applicable

Qualification

Office administrationMicrosoft OfficeEvent coordinationOrganizational skillsVerbal communicationWritten communicationProblem-solvingTeam collaborationAttention to detail

Required

Ability to present and maintain professional demeanor

Outstanding verbal and written communication skills

Must have a positive and 'can-do' attitude

Ability to work independently while collaborating effectively within a team environment

Exceptional organizational and time management skills with the ability to prioritize and handle multiple tasks effectively

Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)

Strong planning and execution skills, including experience coordinating events

Handle multiple projects as needed

Proficiency in operating standard office equipment and troubleshooting minor issues

Proactive and creative approach to problem-solving and process improvement

Sharp attention to detail

Strong problem-solving skills

Associate or bachelor's degree or equivalent experience

Preferred

Previous experience in office administration or a similar role preferred

Company

CareSignal® – Lightbeam's Deviceless Remote Patient Monitoring

Lightbeam’s Deviceless Remote Patient Monitoring (RPM) solution, CareSignal, helps healthcare organizations and payers scale care management, touch more lives, and keep patients engaged.

Founded in 2016