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Texas Health and Human Services · 14 hours ago

Maintenance Administrative Coordinator

Big Spring, TX

Contract

Onsite

Mid Level

$3,793.41/mo - $5,921.25/mo

3+ years exp

Texas Health and Human Services is dedicated to creating a positive impact in the lives of Texans. They are seeking a Program Supervisor I (Maintenance Administrative Coordinator) who will perform administrative and supervisory work for the Maintenance Department, overseeing HR tasks and managing work requests while ensuring compliance with state regulations.

Health Care

Responsibilities

Supervises all work in human resource areas for staff assigned in the program area

Maintains the Capital Asset Planning System (CAPS) through periodic updates of the CAPS program as directed from Central Office CAFM Project Office and local authority to ensure accurate information is reflecting hospital needs

Monitors and supervises the receipt of all work requests submitted

Ensures the continual flow of processes involved in managing the work documents to ensure accurate information routing

Inputs, or directs the input of all work orders, job orders, and preventative maintenance orders into the appropriate CAFM program to ensure efficient collection and routing of data

Maintains records pertaining to all maintenance and construction contracts to comply with state regulations

Compiles all credit card transaction data for department credit holders and complies with all credit card/procard policies and procedures

Reconciles purchases with purchase order and contracts

Follows procurement and contracting procedures to account for all purchases

Uses CAPPS Financial and SCOR to enter requisitions and reconcile

Attends scheduling, programming, and other meetings as required to update new developments

Conducts staff competency, New Employee Orientation (NEO), and in-service training to other maintenance employees and unit coordinators to provide needed support

Supervises the management of all vehicle records and correspondence to ensure accurate tracking of cost and usage with the use of the FLEET Management Program

Supervises the management of all key control records and key issue processes to provide for an accurate accounting of all keys issued

Ensures all performance evaluations are processed timely, and ensures all employees assigned requiring extended leave/sick leave are provided with correct forms

Performs other duties as assigned

Qualification

ProcurementContractingFinancial program operationWork order programsContract Management SystemsCAFM software systemsMicrosoft OfficeSupervisory skillsTraining skillsCommunication skillsTeamwork

Required

Must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle

Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure

At least three (3) years Office Management experience in an Administrative Office setting

At least three (3) years of experience in procurement and contracting, including requisition entry and reconciliation

At least three (3) years of experience in the operation of financial programs ex:(SCOR)

At least three (3) years of experience in work order programs ex:(CAFM10)

Flexibility in work hours may be required for this position

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility

Males between the ages of 18-25 must be registered with the Selective Service

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE)