Texas Health and Human Services · 16 hours ago
Time Administrator
Waco, TX
Full-time
Hybrid
New Grad, Entry Level
$4,042.50/mo - $4,837.08/moTexas Health and Human Services is dedicated to improving the lives of Texans. The Time Administrator will serve as the payroll and time management expert, providing support and guidance on timekeeping processes, payroll transactions, and training for employees and managers.
Health Care
No H1B
Responsibilities
Provides procedural support to managers on time and leave processes
Analyzes reports, logs or forms; researches payroll discrepancies and corrects data or information
Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints
Enters leave taken and hours worked for staff from sign-in sheets and/or HR0501’s on an as needed basis to provide back up support to other State Hospitals and State Supported Living Center
Enters FLSA overtime & comp time payments for employees in accordance with the payroll processing calendar
Identifies and reports system issues and prepares management reports for facility leaderships, analyzes information to keep facility management and HHS PTLL informed, and responds to questions
Queries data regarding hours worked to ensure compliance according to HSCS policies
Provides customer service to facility employees and management
Assists with the administration of Family Medical Leave (FMLA), Extended Sick Leave (ESL), Sick Leave Pool (SLP), Employee Donated Sick Leave (EDSL), Family Leave Pool (FLP), Leave Without Pay (LWOP) and Leave of Absence (LOA) and all time reporting code transactions
Assists with development of training materials and provides training to facility employees on time and leave processes, including use of the consolidated time sheet
Presents time keeping policies and procedures at each facility New Employee Orientation (NEO) class
Responsible for providing maintenance training as needed
Identifies areas/challenges where additional support and training is needed
Monitors On Call documentation for retention and policy compliance
Monitors facilities use of Emergency leave and provides data to facility leadership
Monitors facilities use of unpaid leave and provides data to facility leadership to ensure employees are not on leave without pay (or are on a leave of absence) beyond three months
Audits leave records and may maintain employee file with monthly time reports and other supporting documentation as needed for employees suspected of abusing leave
Training employees and managers on time and leave processes
Counseling employees and managers regarding FMLA, ESL, SLP, EDSL, FLP, LWOP and LOA
Sending ESL, SLP and FLP request documents to PTLL
Tracking employees on FMLA, ESL, SLP, EDSL, FLP, LWOP or LOA
Following up with managers who are not following policy regarding LWOP/LOA
Run weekly LWOP/LOA reports to check for policy compliance
Participates in departmental meetings
Participates in training and development programs
Qualification
Required
Experience in state government
Experience working in a customer service environment
Experience coordinating work between organizational units
Experience using a personal computer for inquiry and/or data entry
Ability to work in an office setting on-site as well as have the ability and infrastructure to telework (computer/laptop, at home internet)
Ability to maintain confidentiality
Ability to communicate clearly and concisely, both verbally and in writing
Ability to meet deadlines
Knowledge of HHS policies and procedures relating to time and leave
Skill in Microsoft Word, Microsoft Excel, Internet Browsers
Skilled in customer service
Data entry skills
Ability to prioritize tasks, schedule tasks, and pay attention to details
Preferred
Experience in state government
Experience working in a customer service environment
Experience coordinating work between organizational units
Experience using a personal computer for inquiry and/or data entry
Benefits
100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement
Company
Texas Health and Human Services
Texas Health and Human Services is an agency that focuses on improving health, safety and well-being.
Founded in 1907
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dr. Napoleon Broughton
Chief Executive Officer: Life Enhancement Solutions
John F. Palermo
CTO Strategic Analyst VI
Recent News
Help Net Security
2025-04-09
Fort Worth Star-Telegram
2024-04-01
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