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VCU Health · 13 hours ago

Administrative Assistant - Surgical Oncology- Days

Richmond, VA

Full-time

Onsite

Entry Level

2+ years exp

VCU Health is seeking an Administrative Assistant to provide confidential secretarial and administrative support. The role involves tasks such as data entry, scheduling meetings, managing financial records, and ensuring smooth departmental operations while maintaining confidentiality.

Hospital & Health Care

H1B Sponsor Likely

Responsibilities

Provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes

Researches and resolves invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into the system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department

Performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports

Represents the department, therefore requiring a high degree of communication, accountability and responsibility

Ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality

Performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures

Requires the learning, knowledge, and application of VCUHS policies and procedures

Qualification

Microsoft OfficeData entryBookkeepingAccountingCommunicationProblem solvingTime management

Required

Minimum of two (2) years of previous secretarial/administrative work experience in an office setting

Previous experience with Microsoft Office applications and e-mail/calendaring

High School Diploma or equivalent

Independently performs administrative and secretarial duties

Seeks guidance and direction from supervisor when needed

Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs

Physical: Lifting 50-100 lbs

Activities: Prolonged sitting, Walking (distance), Repetitive motion

Mental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking

Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change

Preferred

Three (3) years of previous secretarial/administrative work experience in an office setting

Previous experience in an academic health care setting

Post High School coursework in Business, Accounting or closely related field

Company

VCU Health

Glassdoor3.6

VCU Medical Center is a school. It is a sub-organization of Virginia Commonwealth University.

Founded in 1838

Richmond, Virginia, USA

10001+ employees

https://www.vcuhealth.org

H1B Sponsorship

VCU Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (29)

2024 (32)

2023 (37)

2022 (45)

2021 (44)

2020 (33)