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Veolia | North America · 17 hours ago

Administrative Coordinator

West Nyack, NY

Full-time

Onsite

Entry, Mid Level

$75K/yr - $82K/yr

2+ years exp

Veolia in North America is the top-ranked environmental company in the United States, providing a full spectrum of water, waste, and energy management services. The Administrative Coordinator will support the New York Operations Division with various office and administrative tasks, working closely with management and other staff to ensure smooth operations.

Water

H1B Sponsor Likely

Responsibilities

Provide administrative support for the New York division

Drafts, updates, composes, and/or prepares correspondence and reports for the New York management

Order supplies as required

Reviews and prioritizes incoming / outgoing communications and correspondence including but not limited to daily mail pick-up and distribution

Assist with coordination and scheduling of vendors for building and grounds maintenance at multiple sites: West Nyack Headquarters, West Nyack T&D Office, New Rochelle T&D Office, and the Lake DeForest Plant (collaborating with SCADA operators)

Support general facilities management, including building maintenance, troubleshooting and organizing storage areas. Coordinate vendor services and maintenance

Assist with the implementation and maintenance of office technology systems, such as printers, copiers, and communication tools

Support employee engagement initiatives and internal/external event coordination. Performs scheduling and coordination of office meetings and Service Award celebrations for the New York division

Organization of office functions

Identify opportunities for process improvement and cost savings in office operations

Provide secondary support for NY Vehicles and Liaison between field and Fleet management company including ensuring staff has updated registrations, current insurance cards, recalls communicated to supervisors, maintain tracking location of vehicles, and scheduling vehicle inspections and maintenance for local pool vehicles, data collection and tracking related to company vehicles and paperwork including fleet vehicles

Provide secondary support for DOT License Management/Administration including tracking of CDL requirements and renewals for the staff. Work closely with frontline supervisors to ensure all drivers are compliant with DOT requirements

Travel to the Westchester office weekly to assist the Operations team with administrative functions on a weekly basis

Other functions as necessary

Qualification

Google Suite knowledgeCommunication skillsOrganizational skillsBookkeeping experienceUtility operationsTelephone etiquetteNotary certificationTime management skillsInterpersonal skillsDecision makingWork independently

Required

High School Diploma/GED is required

File organization, both physical and electronic

Excellent written and oral communication skills

Excellent organizational and time management skills

Excellent telephone etiquette

Excellent PC Skills and Google Suite knowledge

Ability to work independently under pressure of deadlines and make decisions using sound judgment and discretion

Excellent interpersonal skills with ability to interface effectively with all levels of management in a positive manner

Solid decision making and ability to resolve 'breaks' in the process, along with the understanding of how and when to elevate these particular issues to their manager

Able to travel between West Nyack and New Rochelle location

Must be able to speak to give direction and converse with others

Must be able to read complex operations and financial reports

Write detailed reports and prepare and deliver presentations

Analyze complex operational and technical challenges and resolve same

Must be a notary or willing to become a notary within 6 months of hire

Primary functions require sufficient physical ability and mobility to work in a field/office environment: to walk, stand, and sit for prolonged periods of time: to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties

Ability to lift, carry, push and/or pull moderate amounts of weight

Must be able to see clearly and hear

Preferred

College or Business School is preferred

2-5 years job related experience, preferably as an Administrative Assistant

Bookkeeping and/or accounting experience is preferred

Knowledge of utility operations is preferred

Benefits

Paid time off policies

Health, dental, vision, life insurance

Savings accounts

Tuition reimbursement

Paid volunteering

Employer sponsored 401(k) plan

Company

Veolia | North America

For more than 170 years, Veolia has been by the side of cities, industries and communities to help them manage, regenerate and protect their critical resources in the face of environmental challenges.

Founded in 1984

Chicago, Illinois, USA

5001-10000 employees

http://growingblue.com/

H1B Sponsorship

Veolia | North America has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (11)

2024 (17)

2023 (8)

2022 (10)

2021 (9)

2020 (20)