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EAC Network · 3 weeks ago

Budgets and Contracts Manager - Finance

99 Quentin Roosevelt Blvd Suite 200, Garden City, NY, 11530 - Garden City, NY 11530

Full-time

Onsite

Mid Level

$75K/yr - $85K/yr

3+ years exp

EAC Network, a not-for-profit social service agency that empowers, assists, and cares for over 70,000 people in need through 120 programs across Long Island and NYC, seeks a Budgets and Contracts Manager to join our Finance department. The Budgets & Contracts Manager is responsible for coordinating the financial management of over 100 programs funded by 60 different funders, ensuring effective preparation, management, and compliance of budgets and contracts.

Non ProfitSocial

Responsibilities

Coordinate with program and finance staff to collect data, confirm accuracy, and prepare budgets for submission. Ensure that all finalized budgets are entered into internal and external funder systems and kept current for use in claims and projections

Collect and verify key cost data (e.g., salaries, fringe, insurance, rent, OTPS) from program and finance staff to develop accurate budgets and projections that support planning, claims, and internal decision-making

Ensure that all budgets align with organizational/program goals and funder requirements

Regularly monitor and analyze program expenses against budgeted amounts to ensure alignment with financial targets

Prepare and distribute monthly financial reports, providing transparency on budget utilization, remaining balances, and key budget status indicators

Communicate significant variances of budgeted amounts to program directors and COO to collaborate to develop corrective action plans

Modify budgets throughout the year in response to changes in spending or funding. Timely submission of budget modifications per contract guidelines

Oversee the voucher process for monthly/quarterly claims as per contract guidelines

Ensure timely and accurate submission of reimbursement requests to funders

Review all vouchers before submission

Develop and implement close-out procedures to comply with funder standards

Conduct follow-up on disallowed funding and reimbursements to resolve discrepancies

Complete federal reporting and CFR

Maintain separate accounting records for each contract/program

Ensure that all financial records are accurate, up-to-date, and compliant with accounting standards

Review and track staff allocations across grants to ensure alignment with contract terms and approved budgets

Identify discrepancies or inconsistencies in labor distribution and coordinate with finance and program staff to resolve issues

Support the development of labor allocation plans that reflect program activity and funding requirements

Maintain documentation of approved allocations and monitor for ongoing compliance

Review executed contracts and amendments to extract and track fiscal deliverables, reimbursement terms, and reporting deadlines

Maintain an organized electronic repository of executed contracts and relevant fiscal documents

Coordinate with program, finance, HR, and internal operations teams to confirm that contract terms and deliverables are accurately implemented. Support internal reviews of amendments and flag issues for resolution. Track changes to ensure internal systems reflect current contract obligations

Maintain a centralized tracking system of financial obligations tied to each contract, including claims schedules, budget modification windows, and renewal dates

Develop and implement a contract lifecycle management system to track key dates, milestones, and renewal opportunities

Other duties as assigned

Qualification

Budget managementFinancial analysisContract administrationNYS grant managementFinancial software proficiencyAnalytical skillsFinancial acumenCommunication skillsCollaboration

Required

Minimum of 3 years of experience in budget management, financial analysis, or contract administration within a nonprofit or social services environment

Extensive knowledge of NYS, NYC, County grant management processes and compliance requirements

Excellent analytical skills with attention to detail

Proficient in financial software and Microsoft Office Suite

Ability to collaborate with internal stakeholders

Excellent communication skills, both written and verbal

Financial Acumen: Strong understanding of financial principles and practices

Collaboration: Work effectively with internal teams and external partners

Benefits

Comprehensive Benefits Package: Medical, Dental, and Vision Insurance, 401K with a 3% match after anniversary, 30 days Paid Time Off in your first year, and 14 Paid holidays.

Additional Perks: Short-term and long-term disability coverage, flexible spending accounts, wellness benefits, PlumBenefits, Verizon wireless discounts.

Generous PTO policy and Summer Fridays ensure you have time to recharge.

Public Service Loan Forgiveness program.