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Vivalon · 16 hours ago

Healthy Aging Programs Manager

San Rafael, CA

Full-time

Onsite

Mid, Senior Level

$85K/yr - $95K/yr

5+ years exp

Vivalon is a Marin-based nonprofit dedicated to serving older adults and adults with disabilities. The Healthy Aging Programs Manager will lead staff and operations of healthy aging programs, ensuring program effectiveness, managing budgets, and overseeing program development and evaluation.

Food and BeverageNon ProfitSocial

Hiring Manager

Abigail Cretan

Responsibilities

Weekly check-ins with Program Coordinators

Oversee all program areas (Digital Empowerment, Health and Wellness, Arts and Community, and Education and Experiential)

Manage volunteers and instructors, including Brown Bag Pantry volunteers

Provide feedback and coaching for improvement

Train and support the Program Coordinator team on all online platforms utilized to support operations

Co-lead person with IT team in weekly meetings, managing projects, and resolving issues

Team lead on special projects related to online platforms utilized to support operations

Onboarding and training volunteers/paid instructors

Coordinate volunteer/paid instructor scheduling

Point of contact for volunteers/instructors

Monitor and record volunteer hours

Process/approve instructor invoices

Recording and tracking of expenses against budget categories and/or contracts and grants

Manage the process of submitting invoices for payment and approving staff expenses

Quarterly budget review with supervisor to evaluate performance on budget versus actuals

Maintain current portfolio of programs:

Track participation and outcomes in Salesforce

Ensure high-quality delivery by evaluating participant and instructor feedback

Implement adjustments and improvements as needed

Identify emerging needs of older adult participants

Launch innovative initiatives that align with the center’s mission and community interests

Evaluate existing and new programming for impact, accessibility, and alignment with best practices for older adult services

Plan and publish email blasts as needed

Attend marketing meetings

Oversee Program Coordinators on program outreach

Qualification

Program DevelopmentBudget ManagementTeam LeadershipCommunity EngagementData TrackingAdvanced ExcelCommunicationOrganizational SkillsAttention to DetailPresentation Skills

Required

Five years of progressive responsibility in leading teams in the delivery of programs and services, including at least 2 years developing and growing new programs; experience in healthy aging is desired

Two years of experience working in the community to increase awareness, build partnerships, and/or gain support for new ventures

Experience in the health care industry or in community health and nutrition wellness programs is desired

Advanced Excel, Word, PowerPoint, email, CRM, and project management tools

Ability to identify and introduce productivity tools to teams

Experience with data tracking, evaluation and decision making

Excellent communication and presentation skills

Ability to meet deadlines, utilize excellent organizational skills, demonstrate attention to detail, and prioritize and accomplish work among multiple projects and competing demands

Capable of consistent and rapid response on time sensitive activities

Bachelor's Degree in a related subject or equivalent education and experience