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NEOGOV · 18 hours ago

Program Compliance Officer Manager

Baton Rouge, LA

Full-time

Onsite

Senior Level

$4,694/mo - $9,211/mo

6+ years exp

NEOGOV is part of the State of Louisiana's Division of Administration, which oversees various state operations. The Program Compliance Officer Manager is responsible for supervising compliance audit functions and asset management, ensuring adherence to state regulations regarding property and fleet management.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Administer the maintenance and modification of the official system of recordation used for movable property and fleet management duties required by statute

Review and monitor fleet management reports from all state departments to assist the State Fleet Manager with assuring: a. all agencies comply with state fleet management regulations, and b. departmental fleet managers are made aware of problems with agency compliance and/or with particular vehicles

Consults with the hosting contractor of the official system of recordation for asset and fleet management to approve all changes or modifications to the system and submit request for additional reports

Recommends legislation affecting the statewide property program and implements directives in accordance with such legislation

Review computer reports from programs for inventory management, fleet management, and surplus property and dispositions; conduct random audits to assure adequacy of same, report any possible areas of difficulty to the Louisiana Property Assistance Agency (LPAA) Assistant Directors and/or Director

Conduct, at the direction of the LPAA Director, internal audits of cash, property and fleet management control operating procedures, and similar operating procedures for all sections of LPAA

Approve, as delegate of the Commissioner of Administration, the annual certification of movable property required by law for all state agencies

Approve / disapprove “change request” processed by state agencies on-line for restricted fields in the asset management system; approve / disapprove agencies’ requests for scrap, disposition of their property

Acknowledge appointment of agency property and fleet managers statewide; prepare training materials and administer training of newly appointed property managers; identify the need for new trainings, prepare those training materials, and update training of new and experienced property and fleet managers

Approve all requests to dispose of state movable property; respond to special requests regarding disposition of property; remand approved papers to proper parties

Maintain contact (through correspondence, email, telephone communication and personal visit) with agency heads, elected officials, heads of political subdivisions and representatives of preference buyers of state surplus property; apprise LPAA Director of problems requiring Commissioner’s attention

Approve all requests for authorization to purchase state surplus property by political subdivisions and qualifying preference buyers

Review compliance audits of state agencies and make recommendations to LPAA’s Director for appropriate action in cases of non-compliance with state laws and property and fleet regulations

Meet as frequently as necessary with the LPAA Assistant Director to report progress and problems in unit’s areas of responsibility

Prepare annual budget for the personnel/programs and control expenses in accordance with approved budget for those areas under the incumbent’s control. Tract performance metrics and indicators and provide updates to the Director on a monthly, quarterly, and yearly basis

Make hiring/disciplinary/termination recommendations for; assign work to, determine methods and priorities for, evaluate performance of all employees of this unit in accordance with budgeted and allocated positions; review and approve evaluations of employees prepared by subordinate administrators

Assign buyer, property control, personnel liaison, telecommunications, insurance, and other required unit responsibilities to appropriate and capable employees; assure fulfillment of these responsibilities

Establish written procedures to be followed by each employee in this unit and assure they adhere to these procedures while performing the functions of their positions; timely update SF3s for all employees in this unit as required by Civil Service

Meet bi-weekly with unit personnel to discuss programs and potential problems in areas of responsibility

Review all unit requests for overtime, travel vouchers, and invoices for accuracy and recommend approval for payment before submitting to the Assistant Director. Prepare and submit purchase requisitions to the Purchasing Officer for supplies and other items required for staff to perform their job that are not normally stocked at LPAA

Review, approve, and maintain MV3 records for 4 automobiles assigned to the Compliance Section. Ensure your office staff maintains MV3 records for all of LPAA’s other vehicles as required by records retention rules

Periodically evaluate and update all existing methods, procedures, conditions, personnel and equipment needed to efficiently and effectively accomplish all the incumbent’s responsibilities statewide

Assume the Assistant Director’s duties in his absence; perform any other duties assigned by a higher level manager

Qualification

Compliance programsAuditingAsset Management SystemsFederal jobs trainingLabor relationsWorkforce developmentAdministrative servicesSupervisory skillsBudget managementCommunication

Required

Seven years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services

Six years of full-time work experience in any field plus four years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services

A bachelor's plus four years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services

An advanced degree plus three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field

Preferred

Experience with Asset Management Systems

State and/or Federal Surplus Property experience

Benefits

Insurance Coverage

Parental Leave – Up to six weeks paid parental leave

Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.