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Domain Money · 22 hours ago

Head of Trade Operations at Domain Money (Remote)

United States

Full-time

Remote

Lead/Staff, Director/Executive

$150K/yr - $200K/yr

4+ years exp

Domain Money is a technology-enabled financial services company that provides flat fee financial planning. The Head of Trade Operations will be responsible for managing investment management operations, ensuring accurate account setups, and implementing tax-loss harvesting strategies for clients.

Financial Services

Responsibilities

Set up, configure, and continuously optimize our firm’s workflows on the Altruist custodian platform

Own the end-to-end account lifecycle: new account opening, transfers (ACATs), funding, beneficiary updates, and account maintenance

Ensure all client accounts are opened and maintained accurately, with clean data and correct registrations, permissions, and settings

Coordinate with advisors, client service, and Altruist support to resolve account issues quickly

Implement and maintain model portfolios and customized strategies within Altruist, including direct indexing configurations

Translate investment recommendations and IPS guidelines into precise trading instructions and account settings

Monitor drift vs. target allocation and execute rebalancing trades to keep portfolios aligned with strategic and tactical models

Handle cash management (deploying cash, raising cash for withdrawals, managing residuals and dividends)

Configure and maintain direct indexing portfolios, including security lists, tax constraints, and customization rules

Design and operate tax-loss harvesting workflows: Identify harvesting opportunities at the account and household level

Execute coordinated tax-loss harvesting trades while respecting wash-sale rules and client-specific constraints

Track harvested losses and communicate results to advisors/planning team as needed

Partner with advisors and planning to integrate tax-aware trading with each client’s broader financial plan

Execute and oversee daily trading: allocations, rebalances, cash raises, model changes, and corporate actions

Reconcile positions, trades, and cash between Altruist and our portfolio/accounting systems; research and resolve breaks

Maintain strong operational controls and documented procedures to minimize errors and operational risk

Build and monitor dashboards/alerts for exceptions: failed trades, unsettled cash, rejected ACATs, missing cost basis, etc

Stand up repeatable, scalable processes for all investment operations workflows on Altruist

Document SOPs, runbooks, and checklists for core tasks (onboarding, trading, rebalancing, tax-loss harvesting, reconciliations)

Identify bottlenecks and manual steps; propose and implement automation or tooling to improve speed, accuracy, and client experience

Partner with Product/Engineering (if applicable) to integrate internal systems with Altruist via APIs or data feeds

Ensure all trading and account changes are executed in line with firm policies, client agreements, and regulatory requirements

Support compliance with trade surveillance, best-execution, and books-and-records obligations as they relate to trading and operations

Assist in preparing operational and performance reports for internal stakeholders and clients

Qualification

Altruist platform experienceRIA operations experienceModel portfolio implementationDirect indexing workflowsTax-aware tradingExcel proficiencyClear communicationCollaboration skillsOrganizational skillsLeadership skills

Required

4–7+ years of experience in RIA operations, trading, or portfolio administration, ideally within a multi-custodial or modern custodian environment

Hands-on experience with a custodian platform (Altruist experience strongly preferred; Schwab/Fidelity/Pershing/Betterment/other neo-custodians a plus)

Strong understanding of model portfolio implementation and rebalancing

Strong understanding of direct indexing concepts and workflows

Strong understanding of tax-aware trading and tax-loss harvesting at the account and/or household level

High attention to detail and a strong control mindset; comfortable owning critical operational processes

Ability to translate advisor and client needs into precise operational steps on the custodian platform

Proficiency with Excel/Sheets and comfort working with data exports, reports, and basic analytics

Clear, concise communication skills and the ability to collaborate effectively with advisors, client service, and external partners