Allocator One · 1 day ago
Head of Fund Finance & Administration - US
United States
Full-time
Remote
Director/Executive
$180K/yr - $260K/yr
8+ years expAllocator One Group is a global investing platform redefining how institutional capital reaches private markets. The Head of Fund Finance & Administration will architect the in-house fund operating system, overseeing fund accounting and operational infrastructure to support multiple funds and ensure regulatory compliance.
Financial Services
Responsibilities
Design and implement the chart of accounts, general ledger structure, and accounting policies for Infra One's master fund template
Build NAV calculation procedures: mark-to-market policies, reserve methodologies, expense allocation, fee and carry waterfall models
Own the capital call and distribution mechanics: investor account tracking, payment flows, reconciliation, and audit support
Establish valuation policies for illiquid/unlisted holdings (cost method, comparable company analysis, etc.) and coordinate with risk/CIO on valuation sign-off
Design dual-control procedures for cash movement, expense reimbursement, and fee calculations
Build and oversee reconciliation protocols: bank accounts, custody statements, investor ledgers, and trial balances
Establish audit-ready records management and coordinate with external auditors and tax advisors
Own quarterly/annual close process: accruals, cutoffs, intercompany eliminations, and financial statement preparation
Establish procedures to run multiple funds (3, 5, 10+) with independent books, investor registers, and reporting
Coordinate investor onboarding: investor data capture, account setup, AML/KYC handoff to operations
Build investor reporting packs: quarterly capital account statements, performance summaries, and K-1 preparation for US investors
Negotiate and manage custodial arrangements with tier-1 US custodians (State Street, BNY Mellon, etc.)
Ensure assets are held in segregated accounts and custody statements flow directly to investors per Advisers Act
Reconcile custodian reporting with internal records; flag discrepancies and unusual transactions
Build repeatable processes and checklists for closing new funds and adding new GPs
Define technical infrastructure needs: accounting software (e.g., NetSuite, Investview), reporting automation, and data integrity controls
Mentor and hire fund accountants and treasury specialists as AUM and fund count grow
Qualification
Required
8–15 years in fund accounting, fund administration, or investment operations at a PE firm, venture platform, or hedge fund
Hands-on experience designing and running fund accounting for 2+ funds simultaneously
Deep knowledge of LP accounting, capital accounts, carry/fee waterfall modeling, and tax coordination
Experience with Delaware LP and LLC structures and tax pass-through reporting (K-1s)
Strong audit and financial controls background; comfort with SOX-adjacent rigor even without formal requirements
Exposure to fund administration platforms (SS&C, Apex, Citco, Northern Trust) and their workflows
Architect's mindset: you design systems for repeatability and scale, not one-off solutions
Operational excellence: you obsess over clean data, audit trails, and process discipline
Detail-oriented but strategic: you understand how accounting choices affect GP incentives and fund positioning
Low ego, high ownership: you are comfortable hiring and managing people smarter in certain domains, but you own the whole system
Preferred
CPA or CPA-eligible; MBA in finance
Exposure to multi-jurisdiction funds (US + Europe)
Experience with infrastructure or venture fund management
Benefits
Salary Range: $180,000–$260,000 base + 20% bonus
Equity: TBD (0.1%–0.25%)
Company
Allocator One
Incubator for first-time Fund managers
11-50 employees
Funding
Current Stage
Early StageRecent News
2025-10-13
2025-10-10
Hindu Business Line
2025-10-09
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