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Texas Department Of Criminal Justice · 1 day ago

Administrative Assistant II - Unit Supply - Bartlett Unit (041987)

United States-Texas

Full-time

Onsite

Entry Level

1+ years exp

Texas Department Of Criminal Justice is seeking an Administrative Assistant II for their Unit Supply at the Bartlett Unit. The role involves performing routine administrative support work, including compiling data, checking document accuracy, and maintaining files under moderate supervision.

Government Administration

Responsibilities

Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records

Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances

Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries

Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Office practices knowledgeData entry skillsComputer operations experienceBusiness terminology knowledgeRecord maintenance skillsCoordination skillsArithmetic computation skillsTyping skillsCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill to prepare and maintain complex records and files in an automated system

Skill to make arithmetic computations

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs and ladders, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 45 lbs. and over, perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, working at heights, working on ladders or scaffolding, and traveling by car, van, bus, and airplane