Enmarket Arena ยท 2 weeks ago
Administrative Assistant | Part-Time | Stormont Vail Events Center
Stormont Vail Events Center
Full-time, Part-time
Onsite
New Grad, Entry Level
$17/hr - $18/hrOak View Group is the global leader in venue development and management, and they are seeking a highly organized and detail-oriented Administrative Assistant to keep their office running smoothly. The role involves providing general administrative support, managing calendars, answering calls, and coordinating logistics for meetings.
EventsMedia and EntertainmentMusic
Responsibilities
Provides administrative support to ensure efficient office operations
Maintains physical and digital filing systems
Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors
Responds to emails and other digital queries and correspondence
Manages calendars for senior staff, including making travel arrangements
Drafts and edits letters, reports, and other documents
Inputs and updates information in databases and spreadsheets
Prepares meeting agendas and takes meeting minutes
Coordinates logistics for meetings, including room setup and catering
Uses word processing and presentation software to create and edit documents
Operates and maintains office equipment, including printers, copiers, and fax machines
Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
Research as requested and compiles and summarizes information for reports or presentations
Works closely with other administrative staff and supports other colleagues as needed
Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
Ensures that deadlines are met and adapts to changing priorities
Presents a positive and professional image for the organization
Qualification
Required
High school diploma or equivalent
Digital literacy and research skills, including the ability to analyze the reliability of information
Familiarity with standard office platforms, such as Microsoft Office
Data management and entry skills, including the ability to maintain and improve filing systems
Accurate record keeping
Written communication skills
Time management, multitasking, and flexibility
Organizational skills
Accuracy and attention to detail
Supply management and inventory control
Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette
Ability to work well under pressure and navigate multiple deadlines
Proactive approach to problem-solving and process improvement
Ability to work well independently and in collaboration with others
Preferred
Associate's degree
Past administrative experience or tenure in an office setting
Benefits
401(k) Savings Plan and 401(k) matching
Company
Enmarket Arena
Enmarket Arena is a media and entertainment company that offers tenants music, events, and sports services.
Founded in 2021
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase