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Caterpillar Inc. · 1 day ago

Administrative Assistant - Progress Rail

Albertville, AL

Full-time

Onsite

New Grad, Entry Level

$24.60/hr - $36.90/hr

Caterpillar Inc. is a leading manufacturer of construction and mining equipment. They are seeking an Administrative Assistant to support corporate attorneys with legal tasks and activities for Progress Rail, working closely with internal business clients to manage commercial contracts and related activities.

ConstructionMachinery ManufacturingManufacturingMechanical Engineering

No H1B

Responsibilities

Schedule meetings, organize, and maintain calendars for team members; make travel arrangements, such as booking flights, transportation, hotels, and managing expense books

Prepare form documents

Support and manage legal team workflows

Prepare documents for signature and manage the contract signing process

Prepare presentation materials and display presentation material in various meetings

Plan and execute team events

Maintain high confidentiality and professionalism

Other tasks as requested by legal team members

Qualification

Microsoft OfficeOffice AdministrationManaging Multiple PrioritiesEffective CommunicationsProblem SolvingAccuracyAttention to DetailCollaboratingFlexibilityAdaptability

Required

Schedule meetings, organize, and maintain calendars for team members; make travel arrangements, such as booking flights, transportation, hotels, and managing expense books

Prepare form documents

Support and manage legal team workflows

Prepare documents for signature and manage the contract signing process

Prepare presentation materials and display presentation material in various meetings

Plan and execute team events

Maintain high confidentiality and professionalism

Other tasks as requested by legal team members

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Conduct themselves with diplomacy and professionalism, and enjoy meeting and helping people

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations

Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams

Microsoft Office: Advanced knowledge of Microsoft Office products (Microsoft Outlook, Excel, and PowerPoint); Advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics