Kimley-Horn · 7 hours ago
Human Resources Assistant
Houston, TX
Full-time
Onsite
New Grad, Entry LevelKimley-Horn is looking for a Human Resources (HR) Assistant to join their HR team in Houston, Texas. The role involves managing onboarding tasks, maintaining personnel files, supporting recruitment efforts, and ensuring compliance with labor laws.
Civil Engineering
Responsibilities
Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires
Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings
Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications
Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices
Schedule new hire orientation and assign any required new hire trainings
Manage and maintain personnel files via HRIS Document Manager and hard copies
Assist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses
Use HRIS system to prepare reports
Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information
Ensures federal and state regulation compliance for labor law posters
Manage calendars and help schedule meetings/conference calls
Support the organization and scheduling of training or other meetings as needed
Organize and maintain the HR supply room and order supplies
Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing
Other duties as assigned
Qualification
Required
High School Diploma or equivalent
Strong interpersonal and communication skills; strong punctuation and grammar skills
Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
Proficient in Adobe Acrobat
Positive, client service-oriented
Collaborative and team-oriented
Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment
Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information
Benefits
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Company
Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms.
Founded in 1967
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Shannon Ahartz
VP, Sr. Project Manager, Transportation Engineer, and Practice Builder-Roadway & Transportation
Recent News
2025-11-11
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