Mary Cariola Center · 2 weeks ago
LEAD PAYROLL SPECIALIST
Rochester, NY
Full-time
Onsite
Senior Level
$24.94/hr - $28/hr
5+ years expMary Cariola Center is committed to fostering an inclusive environment and is seeking a Lead Payroll Specialist. The role involves processing payroll, managing HRIS/Payroll systems, and training other payroll staff while ensuring compliance and accuracy in payroll operations.
Education Management
Responsibilities
Process and complete accurate UKG payroll model
Review and enter information into the HRIS/Payroll (UKG) system (new hires, job changes, salary increases, etc.)
Complete the employee termination process within the HRIS/Payroll and Time and Attendance systems
Complete new hire upload files, ensuring quality and accuracy
Prepare and modify new hire import templates as needed
Maintain the file of W-4’s
Review and compute mileage reimbursement forms
Prepare payroll checks for distribution
Upload ACH direct deposit files to the bank according to the appropriate schedule
Generate Day 0 for monthly close schedule
Prepare wage increase and earnings import templates for upload
Complete import of earnings files and wage increase files in UKG, reviewing for quality and accuracy
Prepare and upload the weekly, quarterly and annual tax files
Assign and maintain accurate position number and labor allocations at the employee level in UKG
Submit requests to the AP Bookkeeper for all payments necessary (garnished wages, United Way, etc.)
Act as Team Lead; helping to train the Payroll Specialist and managing the day to day distribution of work and related tasks
Complete the Precheck quality review of the weekly pay cycle
Process the Weekly payroll in the absence of the Payroll Specialist
Act as the System Admin for Rapid! Client portal; problem solving card registration and activation issues
Act as the System Admin for Ceridian tax filing; reconciling and resolving quarterly and year end variances
Perform a weekly quality review of master file data (program, building, department, etc.)
Validate the People record integration between UKG Pro and Workforce Management (we will be migrating to a new system within the next few months)
Ensure that Supervisor assignments remain accurate and up to date in UKG Pro
Perform monthly, quarterly and annual reviews (defined annual salaries, comparisons, etc.)
Update and maintain the payroll operating procedures manual
Identify and report policy and/or procedural related gaps related to Personnel Action Forms, following up with Human Resource Specialist and/or Human Capital Manager on corrective action
Identify, problem solve and trouble shoot software or hardware issues, submitting a case with the vendor if required
Plan, coordinate and conduct annual internal year-end review processes and prepare Employee W-2’s for distribution
Create & maintain annual calendars in UKG Payroll and Time & Attendance systems
Responsible for payroll timecard metrics reporting and follow up on missing approvals
Complete reports and surveys (Department of Labor, Bureau of Labor Statistics CES, weekly unapproved time metrics, etc.)
Interpret Mary Cariola policies and educate employees and managers on related payroll procedures
Respond to Supervisor and/or employee inquiries in a timely manner
Verify employment and salary to third parties
Develop training for Supervisors and employees
Maintain employee schedules in time and attendance system upon new hire and/or job change
Conduct monthly new hire orientation training for payroll procedures related to time and attendance and ways to receive their paychecks
Maintain updated knowledge of payroll systems and organization procedures
All other duties as assigned
Qualification
Required
High School Diploma
Knowledgeable of Payroll and Benefits Administration
5 or more years of work experience (at least 4 years must be in payroll)
Ability to read, write, speak and understand English
Preferred
Associate's degree in business administration or related field
Company
Mary Cariola Center
Mary Cariola Center is the regional leader in personalized, interdisciplinary, evidenced-based education and life skill solutions that inspire and empower individuals and the families of those with multiple, complex disabilities.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Karen Zandi
President/CEO
William Ansbrow
Chief Financial Officer
Company data provided by crunchbase